MANAGE CASH ACCOUNTS

Use this screen to establish valid cash account, organization, reference 1, and reference 2 numbers for Costpoint Accounts Payable. Each unique combination is given a description that can be used instead of the Account/Organization/ Reference 1/Reference 2 combination, thus speeding data entry. This also allows you to prevent checks from being credited to an account other than those specified for the recording of checks.

The Cash Account/Organization/Reference 1/Reference 2 combinations set up on this screen are used when setting up vendors (to default into vouchers), entering vouchers, posting vouchers, and selecting vouchers for payment. You can set up a Cash Account/Organization/Reference 1/Reference 2 combination to default into the Vendor tables automatically by entering a valid cash account description on the Configure Vendor Settings screen. This is useful if you have only one cash account description.

Initialize this screen after setting up the Configure Accounts Payable Settings screen and the Manage Accounts Payable Accounts screen. Maintain this screen when you need to enter new cash accounts.

When you save the screen, Costpoint validates that the account and organization combination exist in the Account/Org table. If any rows fail the validation, Costpoint displays a message with two options: select OK to save only valid rows; select Cancel to save nothing and return to the screen to make changes. The invalid rows are highlighted.

Location

Cash Account Desc

Enter the description that you want to assign to the Account/Org/Ref 1/Ref 2 combination, such as "Bank of America" or "Operating Acct," or any other description that uniquely identifies the combination. Costpoint uses this description to look up the combination associated with it, saving you time during data entry.

Account

Enter, or click to select, a valid cash account for entering vouchers. Costpoint displays the account structure from the G/L Account Structure table. After you enter an account, Costpoint validates that the account is chargeable and active.

Organization

Enter the valid organization associated with the Accounts Payable account for entering vouchers. Costpoint displays the top-level organizational structure from the Configure General Ledger Settings screen. You can use the lookup to display valid organizations for the Organization table. After you enter an organization, Costpoint validates that the organization is active.

Bank Abbrev

Enter, or click to select, a valid bank account abbreviation. It must be an active bank abbreviation in the Bank Abbreviation table.

You can assign the same bank abbreviation to more than one bank account. However, you should avoid doing this whenever possible because it will make reconciliation more difficult.

Ref 1

Enter, or click to select, the valid reference 1 number associated with the cash account and organization for entering vouchers. The reference label from the Configure General Ledger Settings screen displays as the column heading.

Ref 2

Enter, or click to select, the valid reference 2 number associated with the cash account and organization for entering vouchers. The reference label from the Configure General Ledger Settings displays as the column heading.

Account Name

This non-editable field displays the account name from the Account table.

Organization Name

This non-editable field displays the organization description from the Organization table.

Bank Abbrev Desc

This non-editable field is automatically updated when you enter a bank abbreviation in the Bank Abbr column.

Reference 1 Name

This non-editable field displays the reference 1 description from the Reference table.

Reference 2 Name

This non-editable field displays the reference 2 description from the Reference table.