Use this screen to establish the requirements for setting up vouchers. You must establish voucher settings when initializing and before entering vouchers.
There are two methods to number the vouchers: system (company-wide) or manually (assigned by the user). You assign voucher numbers at the beginning of the voucher input process. Costpoint requires that the voucher numbers be unique for each fiscal year.
Select this option to have Costpoint assign voucher numbers. This method of assigning voucher numbers on a company-wide basis is the default. If you select this option, you also enter a number in the Last System Voucher Number field. Costpoint increments by one from this number each time that you add a voucher.
Select this option to assign voucher numbers manually. Costpoint requires a voucher number at the beginning of the input process.
Enter the last voucher number.
Select this check box if vouchers must be approved before they can be posted to Accounts Payable.
Enter an amount in this field. Vouchers with amounts that are greater than this amount require approvals. The amount specified should be the invoice amount before discounts. If you did not select the Require Approvals check box, this field is not available.
Select this check box if you want Costpoint to accept and process duplicate invoice numbers.
Use the options in this group box to select a default tax code for the Manage Accounts Payable Vouchers screen. When you enter vouchers, Costpoint defaults to one of these sales tax codes.
From the drop-down list, select a default sales tax code for the Manage Accounts Payable Vouchers screen:
Non-Taxable — The default selection
Sales Taxable — For sales or Value Added Tax (VAT)
Use Taxable — For use or reverse tax
Select this check box if you need Costpoint to post a journal entry accruing the use tax liability and expense at the time the vouchers are posted. Costpoint calculates the use tax accrual for those voucher lines that are taxable, for which the vendor did not charge you sales tax. You are responsible for remitting this use tax to the applicable state or provincial government.
However, if you select the Post Use Tax Accrual check box, you must also establish special Use Tax Codes for each taxable jurisdiction. These codes are instrumental in designating where the accrued taxes are posted in the General Ledger. On the Manage Sales or Value Added Taxes screen you must flag each use tax code as Exempt (exempt from sales tax) and enter the applicable Certificate No.
Any discounts that you receive due to timely payment of vendor invoices can be assigned back to the original voucher item (resulting in a discount of the item's cost) or can be assigned to a separate account (all amounts saved from discounts then appear in one account).
Select this option to credit discounts taken back to the individual line items on the voucher automatically.
If you select this option, enter, or click 
to select, the discount account in the adjacent field. After you enter an account, Costpoint validates that the account is chargeable and active. The discount account must be linked to all organizations on the Manage Accounts Payable Accounts screen.
After selecting a discount account to which to charge discounts, select the organization to receive credit for any Accounts Payable discounts.
Select this option to credit discounts to the organization listed on the original voucher automatically.
Select this option to credit discounts to the Accounts Payable organization automatically.
Select this option to post charges to the General Ledger without subtracting the discount amount. When you post cash disbursements, any discounts taken are posted as a credit to the General Ledger, either against individual line items or against one discount account. If your company generally does not take advantage of discounts, select this method.
Select this option to post charges to the general ledger, including the discount amount. If you select this method, the discount will be taken whenever the voucher is paid. The discount will be taken regardless whether the payment is made before the discount date or after the discount date.
Discounts cannot be taken on vouchers that are posted using the net method because the posted amount is already net of the discount.