Use this screen to approve and maintain newly created vendors along with the associated pay vendor(s).
This screen supports the segregation in your organization of employees authorized to create vendor records from employees authorized to approve vendors. It also creates an audit trail each time a user saves changes. Your organization's internal accounting operations procedures and internal documentation could require the use of segregation, an audit trail, or both, to ensure compliance with the Sarbanes-Oxley Act of 2002.
Before you use this screen:
You must select the Requires Approval check box on the Configure Accounts Payable Settings screen to enable the Vendor Approval feature and this screen. If you try to open this screen without that check box selected, Costpoint displays an error message.
You must be set up as an authorized vendor approver on the Configure Vendor Approver Settings screen. If you are not, you have read-only access to this screen.
Perform a Query to populate the table window.
Select an approval code from the drop-down list:
Approved
Not Approved
Pending (the default for new vendor records)
This field displays the vendor ID.
This field displays the vendor name.
This field displays the vendor group.
This field displays the approval code of the pay vendor.
This field displays the pay vendor ID.
This field displays the pay vendor name.
Click this button to approve the selected vendor or range of vendors. To select a range of vendors, hold down the SHIFT key while clicking the vendors that you want to select.
Click this button to disapprove either the selected vendor or a selected range of vendors. To select a range of vendors, hold down the SHIFT key while clicking the vendors that you want to select.
This field is active only when the Pay Vendor differs from the Vendor. In that case, you can select one of the following settings:
Edit
Approve
Disapprove