POST CASH DISBURSEMENTS
Use this screen to post payments of vouchers to the general ledger. This process debits the A/P liability account/organization for each voucher that was paid. The offsetting credit entry is to the cash account/organization for which the check was printed. The period is assigned to the check, and the Check History tables are updated when the check is printed.
You can eliminate a voucher from the Print Open Accounts Payable Report screen if the net amount due for a vendor is zero. To do so, start by selecting the vouchers for a check run. Costpoint assigns a check number based on the zero balance check range you set on the Manage Company Bank Accounts screen. No check will print, but the vouchers will no longer display on the Print Open Accounts Payable Report screen.
Post the checks that are printed to the general ledger in any given accounting period before beginning the closing procedures that produce the financial statements. You can post them as they are printed or at the end of the month.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Use the Selection Ranges block to specify the fiscal year and period to which you want to post and to specify the range of cash organizations, cash accounts, checks, payment users, and pay currencies to include in the posting.
Period to Post
Use the fields in this row to specify the fiscal year and period to which you want to post. Use the Period to Post row when printing checks. Only those checks that you printed in the selected fiscal year/period/subperiod will post.
These fields are used as selection criteria to identify those payments that should be included in the posting.
Option
Use this drop-down list to select the range of subperiods to post. Valid options are:
-
All
-
One
-
Range
-
From Beginning
-
To End
Start Fiscal Year
Enter, or click 
to select, the fiscal year of the payments to post. Only those checks printed within this fiscal year are considered for posting.
Start Period
Enter, or click to select, the period of the payments to post. Only those checks printed within this period are considered for posting.
Start Subperiod
Enter, or click to select, the starting subperiod of the payments to post. The adjacent field displays the starting date for the subperiod selected. Only those checks printed within this subperiod are considered for posting.
End Subperiod
Enter, or click to select, the ending subperiod of the payments to post. The adjacent field displays the ending date for the subperiod selected.
Cash Organization
Use the fields in this row to specify the range of cash organizations to include in the posting. Only checks assigned to the cash organizations specified in this row are included in the posting.
Option
Use this drop-down list to select the range of cash organizations to be included. Valid options are:
-
All — Select this option to include all available cash organizations. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one cash organization and then enter that cash organization in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of cash organizations. Enter the beginning cash organization for the range in the Start field and enter the ending cash organization of the range in the End field.
-
From Beginning — Select this option to include a range of cash organizations that begins with the first of all the available cash organizations and ends with the cash organization that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of cash organizations that begins with the specific cash organization that you enter in the Start field and ends with the last of all the available cash organizations. The End field is disabled for this option.
Start
Enter, or click to select, the starting cash organization for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending cash organization for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Cash Account
Use the fields in this row to specify the range of cash accounts to include in the posting. Only checks assigned to the cash accounts specified in this row are included in the posting.
Option
Use this drop-down list to select the range of cash accounts to be included. Valid options are:
-
All — Select this option to include all available cash accounts. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one cash account and then enter that cash account in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of cash accounts. Enter the beginning cash account for the range in the Start field and enter the ending cash account of the range in the End field.
-
From Beginning — Select this option to include a range of cash accounts that begins with the first of all the available cash accounts and ends with the cash account that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of cash accounts that begins with the specific cash account that you enter in the Start field and ends with the last of all the available cash accounts. The End field is disabled for this option.
Start
Enter, or click to select, the starting cash account for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending cash account for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Checks
Use the fields in this row to select the range of checks to be included in the posting. Only those checks selected within the range that contains the specified fiscal year/period/subperiod in the check history tables are included in the posting.
Option
Use this drop-down list to select the range of checks to be included. Valid options are:
-
All — Select this option to include all available checks. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one check and then enter that check in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of checks. Enter the beginning check for the range in the Start field and enter the ending check of the range in the End field.
-
From Beginning — Select this option to include a range of checks that begins with the first of all the available checks and ends with the check that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of checks that begins with the specific check that you enter in the Start field and ends with the last of all the available checks. The End field is disabled for this option.
Start
Enter, or click to select, the starting check for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending check for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Payment User
Use the fields in this row to specify the range of entry user IDs to include in the posting. Only checks printed by the entry user IDs specified in this row are included in the posting.
Option
Use this drop-down list to select the range of user IDs to be included. Valid options are:
-
All — Select this option to include all available user IDs. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
-
From Beginning — Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of user IDs that begins with the specific user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start
Enter, or click to select, the starting user ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending user ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Pay Currency
Use the fields in this row to select the range of pay currencies to be included in the posting. Only those checks that have the selected pay currency code in the check history tables are included in the posting.
The currency codes available are those saved on the Manage Currencies screen.
Option
Use this drop-down list to select the range of pay currency codes to be included. Valid options are:
-
All — Select this option to include all available pay currency codes. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one pay currency code and then enter that pay currency code in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of pay currency codes. Enter the beginning pay currency code for the range in the Start field and enter the ending pay currency code of the range in the End field.
-
From Beginning — Select this option to include a range of pay currency codes that begins with the first of all the available pay currency codes and ends with the pay currency code that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of pay currency codes that begins with the specific pay currency code that you enter in the Start field and ends with the last of all the available pay currency codes. The End field is disabled for this option.
Start
Enter, or click to select, the starting pay currency code for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending pay currency code for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Post Cash Disbursements
Click this option in the 
drop-down list on the toolbar after you choose the selection criteria on the screen. The post routine executes only if you have printed the Cash Disbursements journal. The Journal Status field displays the print status of the Cash Disbursements journal. If you have not printed the journal but are ready to post, you can click the Print/Post Cash Disbursements button instead to have the journal print first before the posting routine executes.
Print/Post Cash Disbursements
Click this option in the drop-down list on the toolbar after you choose the selection criteria on the screen. If you already printed the journal and do not want to reprint it, click the Post Cash Disbursements button instead.