REVERSE POSTED VOUCHERS
Use this screen to reverse vouchers that you have posted but have not paid. Use it anytime that you need to reverse posted vouchers before printing checks.
If you cannot post vouchers that were created on the Reverse Posted Vouchers screen, none of the newly created vouchers were approved. When you reverse vouchers, you must select the Approved Vouchers check box. You need to select and approve the vouchers on the Approve Vouchers screen before attempting to post.
Screen Contents
This screen has four blocks and a subtask:
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Use the Identification block to create a new parameter ID or to retrieve a previously-saved parameter ID.
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Use the Selection Ranges block to select vouchers to reverse.
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Use the Generate block to select the current fiscal year of the vouchers you want to restore and to select the new fiscal year, period, and subperiod to which you want to restore the vouchers.
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Use the Options block to enter the starting voucher number that you want to reverse, to specify if you want to mark reversing vouchers as approved, and process valid vouchers, even if some selected vouchers are invalid.
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Use the Voucher Number Non-Contiguous Ranges subtask to create a customized, non-contiguous list of voucher numbers.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Voucher
Use the fields in this group box to select the criteria for choosing the vouchers to reverse.
Option
Use this drop-down list to select the range of vouchers to be included. Valid options are:
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All — Select this option to include all available vouchers. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one voucher and then enter that voucher in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of vouchers. Enter the beginning voucher for the range in the Start field and enter the ending voucher of the range in the End field.
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From Beginning — Select this option to include a range of vouchers that begins with the first of all the available vouchers and ends with the voucher that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of vouchers that begins with the specific voucher that you enter in the Start field and ends with the last of all the available vouchers. The End field is disabled for this option.
Start
Enter the starting voucher for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter the ending voucher for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Non-Contiguous Range
Select this check box to list the vouchers in non-contiguous ranges on the Voucher Number Non-Contiguous Ranges subtask.
If you select this option, the range of vouchers changes to All and the Start and End fields are disabled.
Generate
Use the fields in this block to select the current fiscal year of the vouchers you want to restore, and to select the new fiscal year, period, and subperiod to which you want to restore the vouchers.
Restore From
Fiscal Year
Enter, or click 
to select, the current fiscal year of the vouchers you want to restore.
Restore To
Fiscal Year
Enter, or click to select, the new fiscal year to which you want to restore the vouchers.
Period
Enter, or click to select, the new period to which you want to restore the vouchers.
Subpd
Enter, or click to select, the new subperiod to which you want to restore the vouchers.
End Date
This non-editable field displays the end date of the subperiod to which you want to restore the vouchers.
Options
Use the fields in this block to enter the starting voucher number that you want to reverse, to specify if you want to mark the reversing vouchers before they are approved, and process valid vouchers, even if some selected vouchers are invalid.
Reverse TO Options
Starting Voucher
Enter the starting voucher number that you want to reverse.
Approved Vouchers
Select this check box to mark the reversing vouchers as approved so that you can post them. This check box is selected by default.
Process Valid Vouchers Even if Some Selected Vouchers are Invalid
Select this check box if you want Costpoint to continue processing vouchers even if it encounters an invalid voucher.
Allow Reversal Outside Project Period of Performance
Select this check box to allow reversal outside Project period of performance.
This check box is only enabled when the Selection Range option is One.
Subtasks