UPDATE VENDOR DEFAULT ACCOUNT DESCRIPTIONS

Use this utility to update your vendor default Accounts Payable and/or cash account descriptions. You can use this tool at any time.

Location

Selection Ranges

Update By

From the drop-down list, select one of the following settings:

• Vendor — Select this setting to update the default account descriptions by vendor. This setting enables the Select Vendors and Select New Default Account Description group boxes.  

• Account Description — Select this setting to update the default account descriptions by account. This setting enables the Select By Current Default Account Description group box.

Vendor

Use the fields in this group box to select the criteria for choosing the vendors.

Option

Use this drop-down list to select the range of vendors to be included. Valid options are:

• All — Select this option to include all available vendors. The Start and End fields are disabled for this option. This is the default.

• One — Select this option to include only one vendor and then enter that vendor in the Start field. The End field is disabled for this option.

• Range — Select this option to include a contiguous range of vendors. Enter the beginning vendor for the range in the Start field and enter the ending vendor of the range in the End field.

• From Beginning — Select this option to include a range of vendors that begins with the first of all the available vendors and ends with the vendor that you enter in the End field. The Start field is disabled for this option.

• To End — Select this option to include a range of vendors that begins with the specific vendor that you enter in the Start field and ends with the last of all the available vendors. The End field is disabled for this option.

Start

Enter, or click to select, the starting vendor for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending vendor for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Print report

Select this check box to print the report that lists the updated default account descriptions.

Non-Contiguous Range

Select this check box to create a customized, non-contiguous, list of vendors. This mode is different from using a range because it allows for a custom selection that includes or excludes any Vendor ID.  For the Range field, select One, Range, From Beginning, or To End. Then enter a Vendor ID in the Start field and/or the End field.

Options

Select Vendor New Default Account Description

AP

Enter, or click to select an accounts payable account description.

Cash

Enter, or click to select a cash account description.

Select By Current Default Account Description

Current AP

Enter, or click to select the current default accounts payable account description.

Update to New AP

Enter, or click to select the new default accounts payable account description.

Current Cash

Enter, or click to select the current default cash account description.

Update to New Cash

Enter, or click to select the new default cash account description.

Subtask

• Table Information

  This screen uses the VEND table.