COMPUTE/POST UNREALIZED GAINS/LOSSES
Use the Compute/Post Unrealized Gains/Losses screen to determine your company's unrealized gains or losses and post them to the general ledger. This screen compares the exchange rate used when the voucher or invoice was entered to the current daily exchange rate. You can also use this screen to reverse any accidental or incorrect postings of unrealized gains or losses.
When you first select the Compute/Post Unrealized Gains/Losses option on the Action menu, Costpoint displays a message warning you that posting should be done only once as part of the period closing process. If you continue, Costpoint calculates the gain or loss for the current period and then posts that gain or loss in summary format to the current month. If you post a second time, Costpoint reverses the prior period entry and creates a new entry to be posted.
You must first run the Update Open Accounts Payable Exchange Rates or Update Open Accounts Receivable Exchange Rates processes before running this process. If you do not, Costpoint does not have an updated rate to compare to the historical rate and cannot accurately calculate unrealized gains or losses.
You should run this process at the end of the accounting period to measure accurately the gains and losses on foreign exchange. Before running this process, verify that no vouchers are on Pay status. Vouchers with that status are not included in this calculation. Also, ensure that you have completed and posted to the general ledger all of the vouchers, checks, billings, and cash receipts postings for a period before running this process for that period.
Never run this process for a period after you have run it for a later period. If you do, the unrealized gains/losses could be misstated, particularly if you use the Net Change method of posting unrealized gains/losses.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Period To Post
Option
This field always displays One to indicate that only one period can be selected.
Fiscal Year
Enter, or click 
to select, the fiscal year.
Period
Enter, or click to select, the period.
Subperiod
This field displays the subperiod number.
Ending Date
This field displays the ending date.
Options
Unrealized Gains/Losses
Accounts Payable
Select this option to compute and post unrealized gains and losses for accounts payable.
Accounts Receivable
Select this option to compute and post unrealized gains and losses for accounts receivable.
Invoice with missing Account information
Continue validating and posting
Select this option if you want Costpoint to continue with the validation and posting process if it encounters an invoice with missing account information.
Skip validating and continue posting
Select this option if you want Costpoint to skip the validation process and continue posting if it encounters an invoice with missing account information.
Stop processing
Select this option if you want Costpoint to stop the validation and posting process if it encounters an invoice with missing account information.
Generate the Unrealized Gain/Loss Report
To generate the Unrealized Gain/Loss Report before computing and posting unrealized gains and losses, click 
on the Costpoint toolbar, and click Compute/Post Unrealized Gains/Losses on the menu.
Compute/Post Unrealized Gains/Losses
To compute and post unrealized gains and losses, click the on the Costpoint toolbar, and click Compute/Post Unrealized Gains/Losses on the menu.
To generate the Unrealized Gain/Loss Report at the same time that you compute and post unrealized gains and losses, click and select Print and Compute/Post Unrealized Gains/Losses.