PRINT PREPAYMENT EDIT REPORT
Use this screen to generate a report that details which vouchers will be printed and the amounts of the checks. You can run the report for any range of cash accounts/organizations. You can print the report by Pay Vendor ID or Pay Vendor Name.
This report includes only those vouchers that will be paid by check. Vouchers paid by electronic funds transfer (EFT) are not included in this report. To review vouchers that will be paid by EFT, print the EFT Pre-Transfer Edit Report.
To pay a voucher only in part, find the voucher on the Edit Voucher Payment Status screen, change the status of the voucher to PAY, and enter the partial payment amount in the Amount To Pay field.
Run and review this report before printing checks. You should retain this report as part of your audit trail.
Screen Contents
This screen has three blocks:
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Use the Identification block to enter a parameter ID and description.
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Use the Selection Ranges block to specify selection ranges for cash accounts, cash organizations, and pay currencies.
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Use the Sort By block to sort the vouchers.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Cash Account
Use the fields in this group box to specify the cash account for which to print the report. Only those vouchers that are assigned to the cash account specified in these fields are included in the report. If a voucher that you are expecting to see on the report is not included, check the cash account to which the voucher has been assigned. You can change the Cash Account on the Edit Voucher Payment Status screen.
Option
Use this drop-down list to select the range of cash accounts to be included. Valid options are:
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All — Select this option to include all available cash accounts. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one cash account and then enter that cash account in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of cash accounts. Enter the beginning cash account for the range in the Start field and enter the ending cash account of the range in the End field.
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From Beginning — Select this option to include a range of cash accounts that begins with the first of all the available cash accounts and ends with the cash account that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of cash accounts that begins with the specific cash account that you enter in the Start field and ends with the last of all the available cash accounts. The End field is disabled for this option.
Start
Enter, or click 
to select, the starting cash account for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending cash account for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Cash Organization
Use the fields in this group box to specify the cash organization for which to print the report. Only those vouchers that are assigned to the cash organization specified in these fields will be included in the report. If a voucher that you are expecting to see on the report is not included, check the cash organization to which the voucher has been assigned. You can change the cash organization on the Edit Voucher Payment Status screen.
Option
Use this drop-down list to select the range of cash organizations to be included. Valid options are:
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All — Select this option to include all available cash organizations. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one cash organization and then enter that cash organization in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of cash organizations. Enter the beginning cash organization for the range in the Start field and enter the ending cash organization of the range in the End field.
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From Beginning — Select this option to include a range of cash organizations that begins with the first of all the available cash organizations and ends with the cash organization that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of cash organizations that begins with the specific cash organization that you enter in the Start field and ends with the last of all the available cash organizations. The End field is disabled for this option.
Start
Enter, or click to select, the starting cash organization for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending cash organization for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Pay Currencies
Only those currencies saved via the Manage Currencies screen are available for lookup via these options.
Option
Use this drop-down list to select the range of pay currencies to be included. Valid options are:
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All — Select this option to include all available pay currencies. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one pay currency and then enter that pay currency in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of pay currencies. Enter the beginning pay currency for the range in the Start field and enter the ending pay currency of the range in the End field.
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From Beginning — Select this option to include a range of pay currencies that begins with the first of all the available pay currencies and ends with the pay currency that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of pay currencies that begins with the specific pay currency that you enter in the Start field and ends with the last of all the available pay currencies. The End field is disabled for this option.
Start
Enter, or click to select, the starting pay currency for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending pay currency for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Sort By
2nd Sort
Use this option to sort the vouchers within each cash account, cash organization, or pay currency.
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Pay Vendor ID — Select this setting to sort the vouchers by pay vendor ID within the cash account/organization selected.
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Pay Vendor Name — Select this setting to sort the vouchers by pay vendor name within the cash account/organization selected.