PRINT VOUCHER EDIT REPORT
Use this screen to print the Voucher Edit Report for Accounts Payable vouchers, purchase order vouchers, and recurring Accounts Payable templates. The report provides a listing of all the vouchers that have been entered, but not yet posted.
You can print:
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Approved vouchers and/or unapproved vouchers
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Paid and/or unpaid vouchers
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Recurring and/or non-recurring vouchers
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By entry user ID, vendor, or by voucher number
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Entry user IDs, vendors, or voucher numbers
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An optional page break after each entry user ID, vendor, or voucher number
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The Input File Number for vouchers created by the A/P Voucher Preprocessor
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Account names, references, tax and discount line detail, and line notes
Review this report after entering the vouchers (but before posting) to verify the data entry.
You can select a paid voucher on this screen on only if the entire voucher was paid with a manual check, and you entered that manual check on the Check tab of the Manage Accounts Payable Vouchers screen.
You can apply organization security to the Voucher Edit report. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. To do so, you must first set up the necessary organization security screens. You can then activate organization security. For more information about organization security and how to apply it, see the documentation for the Costpoint Organizational Security module.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Use the fields in this block to sort data by vendor group, entry user, vendor, or voucher, or to specify a range option.
(1st Sort)
(Select)
Use this drop-down list to highlight the first field by which you want to select vouchers. Valid options are:
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Vendor Group
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Entry User
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Vendor
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Voucher
Option
Use this drop-down list to select the range to include. Valid options are:
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All — Select this option to include all available records (for example, all vendors). The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one record and then enter that record in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of records. Enter the beginning record for the range in the Start field and enter the ending record of the range in the End field.
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From Beginning — Select this option to include a range of records that begins with the first of all the available records and ends with the record that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of records that begins with the specific record that you enter in the Start field and ends with the last of all the available records. The End field is disabled for this option.
Start
Enter, or click 
to select, the starting record for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending record for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
(2nd Sort)
(Select)
Use this drop-down list to specify an additional field to be used in conjunction with your selection in the first selection group box to limit the vouchers that display on the report. Valid settings are:
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Vendor Group
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Entry User
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Vendor
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Voucher
The voucher must satisfy both selection criteria to display on the report. For example, if, in addition to selecting by Entry User, you specify a range of Voucher numbers for the Second Sort option, only those vouchers that entered by the entry user specified in the first selection that also fall within the range of voucher numbers specified in the second selection are included on the report.
If you do not want to add any selection criteria, leave the default (None) in this field.
Option
Use this drop-down list to select the range to include. Valid options are:
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All — Select this option to include all available records (for example, all vendors). The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one record and then enter that record in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of records. Enter the beginning record for the range in the Start field and enter the ending record of the range in the End field.
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From Beginning — Select this option to include a range of records that begins with the first of all the available records and ends with the record that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of records that begins with the specific record that you enter in the Start field and ends with the last of all the available records. The End field is disabled for this option.
Start
Enter, or click to select, the starting record for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending record for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
(3rd Sort)
(Select)
Use this drop-down list to specify an additional field to be used in conjunction with your selections in the first and second selection group boxes to limit the vouchers that display on the report. Valid settings are
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Vendor Group
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Entry User
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Vendor
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Voucher
If you do not want to add any selection criteria, leave the default (None) in this field.
Option
Use this drop-down list to select the range to include. Valid options are:
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All — Select this option to include all available records (for example, all vendors). The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one record and then enter that record in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of records. Enter the beginning record for the range in the Start field and enter the ending record of the range in the End field.
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From Beginning — Select this option to include a range of records that begins with the first of all the available records and ends with the record that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of records that begins with the specific record that you enter in the Start field and ends with the last of all the available records. The End field is disabled for this option.
Start
Enter, or click to select, the starting record for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending record for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Fiscal Year
Option
This non-editable field displays a value of One.
Start
Enter, or use the drop-down list to select, the fiscal year of the vouchers you want to include on the report.
Period
Option
Use this drop-down list to select the range to include. Valid options are:
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All — Select this option to include all available records (for example, all vendors). The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one record and then enter that record in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of records. Enter the beginning record for the range in the Start field and enter the ending record of the range in the End field.
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From Beginning — Select this option to include a range of records that begins with the first of all the available records and ends with the record that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of records that begins with the specific record that you enter in the Start field and ends with the last of all the available records. The End field is disabled for this option.
Period (Start)
Enter, or click to select, the starting period of the vouchers that you want to include on the report.
Subperiod (Start)
Enter, or click to select, the starting subperiod of the vouchers that you want to include on the report.
Period (End)
Enter, or click to select, the ending period of the vouchers that you want to include on the report.
Subperiod (End)
Enter, or click to select, the ending subperiod of the vouchers that you want to include on the report.
Options
Use the fields in this block to further define the data that displays on the report.
Voucher Type
Select one of the following options to specify the voucher type:
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AP — Vouchers that were entered on the Manage Accounts Payable Vouchers screen that are not recurring vouchers.
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PO — Vouchers that were entered in the Manage Purchase Order Vouchers screen.
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AP Template — Vouchers that were identified as voucher templates on the Manage Accounts Payable Vouchers screen. If you select this setting, the Recurrence Status group box does not apply and both the Recurring and Nonrecurring options are inactive.
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PR — Vouchers that were created from Payroll.
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TE - Expense — Vouchers that were entered on the Manage Accounts Payable Vouchers screen or created by importing expense reports into Costpoint through the Import TE Expenses/Advances screen.
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TE - Advance — Vouchers that were created by importing advances into Costpoint through the Import TE Expenses/Advances screen.
If you need to review any of the voucher types, run the report individually for each voucher type.
Show
Use the fields in this group box to add additional detail to the standard voucher edit report. You should select only the check boxes that provide information that is relevant to your setup. Each check box that you select causes one additional line per voucher line to print on the report.
If there are a lot of vouchers with multiple lines, the length of the report could become much longer.
Account Names
Select this check box to print the names of the accounts on the report. An additional line prints for each line of the voucher that contains the name of the account, organization, and project to which the line is charged. The names display directly below the numbers with which they are associated.
Reference Numbers
If you are using the reference number capability, select this check box to verify the data entry of the reference number information. An additional line prints for each voucher line that details the reference number to which the line has been charged.
Tax and Discount Line Detail
The tax and discount information prints on the report at the summary level in the standard report. If you need to see the breakdown of the tax and discount information at the voucher line level, select this check box. An additional line prints for each voucher line that details the tax and discount amount associated with that line.
Line Notes
Select this check box to print the notes entered for each voucher on the report. The notes section can take up a large amount of space on the report, if you entered lengthy notes for the voucher. If you did not enter notes for the voucher, the notes section is suppressed for that voucher.
Remittance Status
Select the applicable check box. Valid options are:
Approval Status
Select the applicable check box. Valid options are:
Recurrence Status
Select the applicable check box. Valid options are:
If you select the AP Template option in the Voucher Type group box, Recurrence Status does not apply.
Sort By
1st Sort
This non-editable field displays the 1st sort that you selected in the Selection Ranges block.
Page Break
Select this check box to insert a page break after each selected item.
2nd Sort
This non-editable field displays the 2nd sort that you selected in the Selection Ranges block.
Page Break
Select this check box to insert a page break after each selected item.
3rd Sort
This non-editable field displays the 3rd sort that you selected in the Selection Ranges block.
Page Break
Select this check box to insert a page break after each selected item.