PRINT VOUCHER REGISTER REPORT
Use this screen to print a listing of vouchers by period. You can select the vouchers and order them by a number of options.
This report supports multiple goals. You can run this report for a single period as an audit report, or for multiple periods for a single vendor, giving a complete listing of all the vouchers posted for a particular vendor. This report can also provide a listing of all the vouchers for a particular entry ID entered for a single period or more, and so on.
Typically, at the end of the accounting period, you run a version of this report that gives a listing of all vouchers for a single accounting period. Retain this version for audit purposes. You can run the other versions of the report at any time.
You can apply organization security to the Voucher Register Report. Use this optional feature to grant or remove rights to view and/or update specific organizations to users. To do so, you must first set up the necessary organization security screens. For more information about organization security and how to apply it, see the documentation about Organizational Security in Costpoint Administration.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Use the fields in this block to specify the selection ranges of the following: Period, Voucher, Vendor, Entry User, A/P Account, A/P Organization, and Transaction Currency.
Period
Option
Use this drop-down list to select the range of periods to be included. Valid options are:
-
All — Select this option to include all available periods. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one period and then enter that period in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of periods. Enter the beginning period for the range in the Start field and enter the ending period of the range in the End field.
-
From Beginning — Select this option to include a range of periods that begins with the first of all the available periods and ends with the period that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of periods that begins with the specific period that you enter in the Start field and ends with the last of all the available periods. The End field is disabled for this option.
Start Fiscal Year
Enter, or click 
to select, the starting fiscal year of the vouchers you want included on the listing.
Start Period
Enter, or click to select, the starting period of the vouchers you want included on the listing.
Start Subpd
Enter, or click to select, the starting subperiod of the vouchers you want included on the listing.
End Fiscal Year
Enter, or click to select, the ending fiscal year of the vouchers you want included on the listing.
End Period
Enter, or click to select, the ending period of the vouchers you want included on the listing.
End Subperiod
Enter, or click to select, the ending subperiod of the vouchers you want included on the listing.
Voucher
Option
Use this drop-down list to select the range of vouchers to be included. Valid options are:
-
All — Select this option to include all available vouchers. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one voucher and then enter that voucher in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of vouchers. Enter the beginning voucher for the range in the Start field and enter the ending voucher of the range in the End field.
-
From Beginning — Select this option to include a range of vouchers that begins with the first of all the available vouchers and ends with the voucher that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of vouchers that begins with the specific voucher that you enter in the Start field and ends with the last of all the available vouchers. The End field is disabled for this option.
Start
Enter, or click to select, the starting voucher for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending voucher for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Vendor
Option
Use this drop-down list to select the range of vendors to be included. Valid options are:
-
All — Select this option to include all available vendors. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one vendor and then enter that vendor in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of vendors. Enter the beginning vendor for the range in the Start field and enter the ending vendor of the range in the End field.
-
From Beginning — Select this option to include a range of vendors that begins with the first of all the available vendors and ends with the vendor that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of vendors that begins with the specific vendor that you enter in the Start field and ends with the last of all the available vendors. The End field is disabled for this option.
Start
Enter, or click to select, the starting vendor for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending vendor for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Entry User
Option
Use this drop-down list to select the range of user IDs to be included. Valid options are:
-
All — Select this option to include all available user IDs. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
-
From Beginning — Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of user IDs that begins with the specific user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start
Enter, or click to select, the starting user ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending user ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
A/P Account
Option
Use this drop-down list to select the range of accounts to be included. Valid options are:
-
All — Select this option to include all available accounts. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one account and then enter that account in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of accounts. Enter the beginning account for the range in the Start field and enter the ending account of the range in the End field.
-
From Beginning — Select this option to include a range of accounts that begins with the first of all the available accounts and ends with the account that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of accounts that begins with the specific account that you enter in the Start field and ends with the last of all the available accounts. The End field is disabled for this option.
Start
Enter, or click to select, the starting account for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending account for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
A/P Organization
Option
Use this drop-down list to select the range of Accounts Payable organizations to be included. Valid options are:
-
All — Select this option to include all available organizations. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one organization and then enter that organization in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of organizations. Enter the beginning organization for the range in the Start field and enter the ending organization of the range in the End field.
-
From Beginning — Select this option to include a range of organizations that begins with the first of all the available organizations and ends with the organization that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of organizations that begins with the specific organization that you enter in the Start field and ends with the last of all the available organizations. The End field is disabled for this option.
Start
Enter, or click to select, the starting organization for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending organization for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Transaction Currency
Option
Use this drop-down list to select the range of transaction currencies to be included. Only those currencies established via the Manage Currencies screen are available from the Lookups in these fields. Valid options are:
-
All — Select this option to include all available transaction currencies. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one transaction currency and then enter that transaction currency in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of transaction currencies. Enter the beginning transaction currency for the range in the Start field and enter the ending transaction currency of the range in the End field.
-
From Beginning — Select this option to include a range of transaction currencies that begins with the first of all the available transaction currencies and ends with the transaction currency that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of transaction currencies that begins with the specific transaction currency that you enter in the Start field and ends with the last of all the available transaction currencies. The End field is disabled for this option.
Start
Enter, or click to select, the starting transaction currency for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending transaction currency for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Options
Payment Status
Use these check boxes to specify the types of voucher payment statuses you want to include on this report. Select one or all of the following status settings:
-
Defer — Defer from payment. Any voucher on Defer status will not be selected for payment on the Select Vouchers screen.
-
Hold — Hold for payment.
-
Paid — The voucher was paid in full. Costpoint sets this status when vouchers are paid by check or through the EFT process.
-
Pay — Pay the voucher. If a voucher has this status, a check prints for it the next time the Print Checks routine is run.
-
PAYWPD (Pay When Paid) — These vouchers will not be paid until the vouchered costs are invoiced and paid in full by the customer.
-
PPHold (Part Pay/Hold) — The voucher is partially paid, but the remainder of the balance is on hold.
Voucher Type
Use these check boxes to specify the voucher types you want to include on this report. Select one or all of the following status settings:
-
AP
-
PO
-
Travel
-
Manual
-
PR
-
TE - Expense
-
TE - Advance
Sort By
1st Sort
Use these options to specify the option by which the report should be sorted. The available choices are:
-
Voucher
-
PO
-
Vendor
-
AP Acct/Org