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CONFIGURE SYSTEM ASSIGNED CASH RECEIPT NUMBER

Use this screen to modify the last system-assigned cash receipt number for a given accounting period. You can initialize or change the sequential order of system-assigned numbers within each accounting period. The last system number is automatically updated whenever Costpoint automatically generates the next available number assigned on the Manage Cash Receipts screen.

Location

Accounting Period

This block controls whether or not the data entry is allowed for a given accounting period; the fiscal year and accounting period must already exist before a last system-assigned cash receipt number can be set up.

Fiscal Year

This field displays the fiscal year of the last system assigned number that you want to modify.

Period

This field displays the period of the last system assigned number that you want to modify.

End Date

This field displays the end date of the accounting period for the last system assigned number that you want to modify.

Status

This non-editable field indicates whether or not data entry is allowed for a given accounting period. You can enter data if the status is O (Open); however, when an account period's status is N (Not Available) or C (Closed), you cannot enter data in the table window.

Details

Click to add a new line.

Journal Code

From the drop-down list, select the journal code of the last system-assigned number to be modified. The valid option is CR (Cash Receipts).

Journal Code Description

This field displays the description of the selected journal code.

Last System Number

This field displays the last system-assigned cash receipt number and can be modified. This field is available only if the Status for the journal code is O (Open). You cannot enter data if the journal code's entry edit Status is N (Not Available) or C (Closed).

Entry Edit Status

This field displays the cash receipt's entry edit status for a given accounting period.

Modified By

This field displays the ID of the person who last modified the system assigned number.

Date Modified

This field displays the date on which the system assigned number was last modified.

Subtask

Subtask

Description

Journal Activity

Click this link to open the Journal Activity subtask to view journal activities in order to determine the sequential order of entries already assigned.