MANAGE PROJECT BILLING INFORMATION

Use this screen to specify the project billing formula, the level at which the billing is calculated, the level at which supporting schedules can be printed, and which billing format to use for a specific project.

Project billing information should be set up for the following:

Any project that should have billings calculated for it
Any project that requires supporting schedules based on units, cost, or hours transactions
Any project for which the bills are manually entered on the Manage Project Product Bills, Manage Customer Product Bills, or Manage Manual Bills screens

All transaction journal posting programs check for the existence of the project in this table and for a billing formula that is based on transactions. If the project is found in this table with a transaction-based billing formula, the posting program selects it and all of its lower levels for posting to the Open Billing Detail table. All transaction-based bills use information in the Open Billing Detail table to calculate bills.

Use this screen's subtasks to enter additional information about the billing detail levels, government form 1443s (progress payment bills), cash basis billing, and other miscellaneous information.

Set up this screen for any project that requires transaction-based billings, for any project that requires supporting schedules based on units, cost, or hours transactions, or for any project that you manually enter on the Manage Project Product Bills, Manage Customer Product Bills, or Manage Manual Bills screens.

Set up this screen before posting any transactions for the project. If you do not, you must manually enter information into the Open Billing Detail table, or use the Update Open Billing Detail Records screen to populate the table for Costpoint to calculate a complete billing.

If you have already created manual billings, you must enter the summary information on the Manage Billing History screen so that the calculation programs have amounts previously-billed-to-date. If you need to calculate retroactive billings, you also need to update the Manage Closed Billing Detail screen.

Before calculating any retroactive billings, run reports to ensure that the Billing History matches the Closed Billing Detail, or the retroactive billings computed may be incorrect.

This screen has the following tabs:

Setup Information — Use this tab to specify billing formula and retainage information, the format, and various processing parameters. You must select a format before you can save a record.
1443 Info — Use this tab to enter additional billing information for government form 1443, Contractor's Request for Progress Payment. This information controls what is printed in the header of the bill, and on some of the calculated amount lines of the bill.
Other Info — Use this tab to enter information such as the bill heading, the option to limit billing transactions based on period of performance, pay when paid options, and inventory billing options. Use this subtask to select the currency for this project's invoices.
Global Withholding - Use this tab to set up new project withholding information.

Location

Identification

Project

Enter, or click to select, a valid project for which billings must be calculated, or for which billings are manually entered into Costpoint. The non-editable field to the right displays the project name. Think carefully about your project number before you enter it. The project number you enter here establishes the top level of the billing. Also consider the billing formula, retainage requirements, and formats. If you want all of these things to be consistent for the entire project tree, establish project billing at level one of the project. However, if some tasks of the project pose unique billing requirements, consider billing at lower levels of the project tree. Generally, you should perform this type of analysis when you are establishing the project structure. All transactions entered at the billing level defined here and below are included on an invoice when bills are calculated. Any transactions that are entered above the level established here are not included on the invoice when bills are calculated.

Functional Currency

This non-editable field displays the functional currency of your company.

Subtasks

Subtask	Description
Detail Levels	Click this link to open the Detail Levels subtask and to set up lower level or "detail" bills.
Cash Basis	Click this link to open the Cash Basis subtask and identify which accounts are subject to cash basis billings. You can also set up cash basis accounts on a company-wide basis on the Manage Billing Accounts screen. Do not set up an account in both places.
Schedule	Click this link to open the Schedule subtask and enter billing lines and amounts that appear on standard bills, depending on your predetermined schedule.
Customers	Click this link to open the Customers subtask where you can assign a percentage of project responsibility to customers. This information is required. The customer defaults into this subtask if the customer has been set up with a D bill code on the Manage Customers screen. If the customer information appears as a default, you must still use this subtask to verify the customer before you can save the record. If no default information appears, you must enter a customer code.

Table Information

Changes to this screen update the PROJ_BILL_INFO and the PROJ_INVC_PROJ tables.