POST STANDARD BILLS

The Standard Billing Journal contains project billings computed and updated on the Manage Standard Bills screen. Use this screen to post invoices with a status of Selected. The journal debits the billed receivable that has been assigned in the project's project account group. Unbilled amounts are posted to the unbilled receivable account that has been identified in the project’s project account group.

If discounts have been taken, these amounts are posted and shipping charges and sales tax are accrued.

When you post a bill in a currency other than your company's functional currency, Costpoint stores information about both currencies in AR_HDR_HS. If your billing currency changes during the life of the project, use the Update Billing Currency Amounts toolkit.

You can print and post the Standard Billing Journal to the ledger as many times as necessary during an accounting subperiod. Failure to post the Standard Product Billing Journal may result in an overstatement of your unbilled receivables and an understatement of billed receivables. You can print the Journal without posting to the General Ledger. However, you must print the journal before posting.

The application now includes the withholding amount and withholding release amount (in both functional and billing currency) when it posts regular standard bills and reversing bills, so that the correct amounts for these two withholding fields are correctly recorded in all the same screens (and tables) where retainage is recorded, using logic similar to the retainage logic. When Costpoint posts the net withholding amount (withholding amount minus the withholding release amount) to the General Ledger, it is combined with any retainage amount, and is posted to the G/L using the same Unbilled – Retainage account and project ID and organization ID that is used for posting retainage. The two new withholding amounts are posted separately to the various billing history tables.

For more information, see "The Posting Process" topic.

Location

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Accounting Period

Use these options to select the fiscal year, period and subperiod in which you want to post invoices. Invoices marked Selected are posted.

Projects

Use these options to select the range of projects for which you want to post invoices. If you are using billing user groups and/or billing cycles, you can post invoices only for those projects that are authorized for your user group and/or billing cycle.

Option

Use this drop-down list to select the range of projects to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting project for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending project for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Billing Cycles

Use these options to select the range of billing cycles for which you want to post. Your selection of projects is limited to those included in the range of billing cycles selected.

Option

Use this drop-down list to select the range of billing cycles to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting billing cycle for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending billing cycle for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Bill User Groups

Use these options to select the range of user groups for which you want to post. You are limited to user groups to which you belong. Your selection of projects is limited to those included in the range of user groups selected.

Option

Use this drop-down list to select the range of user groups to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting user group for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending user group for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Post Bills

Click the arrow to the right of and select Post Standard Bills Journal to post the bills. This selection is not available until you have printed the journal entry.

Print/Post Bills

Click the arrow to the right of  and select Print/Post Standard Bills Journal to print the journal entry and post the bills.