POST MANUAL BILLS

Use this screen to print and/or post manual bills in the Manual Bill table. The Manual Billing Journal provides detail supporting invoices and should be printed and retained as part of Costpoint audit trail. For this reason, you cannot post manual bills without first printing the Manual Billing Journal. You can, however, print the Manual Billing Journal without posting it, so that you can review and correct entries before posting. When posting the Manual Billing Journal, you must first print the Journal during the same session. You must also keep the posting criteria consistent with the selections you made to print the journal. If you exit from the screen, or if your selections change, you must reprint the Manual Billing Journal based on the new criteria before you can post. If you elect to post, selected invoices are posted to the A/R Header and A/R Detail History tables (Manage Accounts Receivable History screen).

You can print and post the Manual Billing Journal any number of times during the accounting period.

For more information, see "The Posting Process" topic.

Location

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this block to select the bills that you would like to post. Only bills with this fiscal year, period, and subperiod on the Manage Manual Bills screen are selected for posting.

Fiscal Year/Period

Option

This field always displays One.

Start Fiscal Year

Enter, or click the drop-down list to select, the correct fiscal year.

Start Period

Enter, or click the drop-down list to select, the correct period.

Subperiods

Option

Use the drop-down list to select the range of subperiods to print/post. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Options field, this field is inactive.

The ending date for the subperiod selected display in the fields to the right.

End

Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Options field, this field is inactive.

The ending date for the subperiod selected display in the fields to the right.

Invoices

Use this group box to limit by invoice number the invoices that are posted.

Option

Use the drop-down list to select the range of manual bills to print/post. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Options field, this field is inactive.

End

Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Options field, this field is inactive.

Entry Users

Use this group box to limit by entry ID the invoices that are posted.

Option

Use the drop-down list to select the range of entry IDs to print/post. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Options field, this field is inactive.

End

Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Options field, this field is inactive.

Post Bills

Click the arrow to the right of and select Post Manual Bills to post the bills. This button is not available until you print the journal entry.

Print/Post Bills

Click the arrow to the right of and select Post/Print Manual Bills to print the journal entry and post the bills.