POST PROGRESS PAYMENT BILLS

Use this screen to post 1443 invoices that have been calculated on the Calculate Progress Payment Bills screen, and then reviewed on the Manage Progress Payment Bills screen. This screen is used by projects that bill using government form 1443, Contractor's Request for Progress Payment.

Only invoices with a status of Selected are posted through this process. You can assign this status to a range of bills in the Select Bills for Posting screen or on an individual bill basis on the Manage Progress Payment Bills screen.

The Progress Bills to GL When Billed check box on the Configure Billing Settings screen controls whether the posting entries update the general ledger. If you selected this check box, the journal debits the Billed A/R - Progress Payments account set up for the project to which the invoice is being posted. Progress payment bills allow you to recover a percentage of your incurred costs, even if deliveries have not been made. As such, the credit side of the journal posting is made to a liability, Unliquidated Progress Payments, instead of the unbilled account. Unbilled accounts are used when delivery has been made and a delivery invoice is posted. When the bill has been paid, Cash is debited and the Billed A/R - Progress Payments is credited.

If you do not select the check box, no entries update the general ledger. When the bill is paid and the cash receipt is posted, cash is debited and the Unliquidated Progress Payments account is credited. Therefore, if you do not select this check box, a receivable is not recognized and the liability is not shown on your financial statements until the cash receipt is posted. Regardless of the selection, the accounts receivable and billing history files are updated by the posting. If you choose not to update the general ledger, an option exists on the Accounts Receivable Aging report to suppress progress payment bills for reconciliation purposes.

For more information, please see "Progress Payment Bills" and "The Posting Process" topics.

You can print and post the Post 1443 Invoices Journal as many times as necessary during an accounting subperiod. You can print the Journal without posting. However, you must print the journal before posting.

Location

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Accounting Period

Use this group box to select the period in which you would like to post your bills. Only the invoices that are marked Selected are posted.

Option

This field always displays One.

Fiscal Year

Enter, or click to select, the fiscal year in which you want to post invoices.

Period

Enter, or click to select, the period in which you want to post invoices.

Subpd

Enter, or click to select, the subperiod in which you want to post invoices.

Ending Date

This non-editable field displays the subperiod ending date.

Projects

Use these options to select the range of projects for which you want to post invoices. If you are using billing user groups and/or billing cycles, you can post invoices only for those projects that are authorized for your user group and/or billing cycle.

Option

Use this drop-down list to select the range of projects to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting project for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending project for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Bill User Groups

Use these options to select the range of user groups for which you want to post. You are limited to user groups to which you belong. Your selection of projects is limited to those included in the range of user groups selected.

Option

Use this drop-down list to select the range of user groups to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting user group for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending user group for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Billing Cycles

Use these options to select the range of billing cycles for which you want to post. Your selection of projects is limited to those included in the range of billing cycles selected.

Option

Use this drop-down list to select the range of billing cycles to be included. Valid options are:

The default for this field is All.

Start

Enter, or click to select, the starting billing cycle for the range you want to include. If you select All or From Beginning in the Option field, this field is inactive.

End

Enter, or click to select, the ending billing cycle for the range you want to include. If you select All, One, or To End in the Option field, this field is inactive.

Process

Click the arrow to the right of and select Post Progress Payment Bills to post the bills. This selection is not available until you print the report.

Process/Print

Click the arrow to the right of and select Print/Post Progress Payment Bills to print the bills, with the posting immediately following.