POST PROJECT PRODUCT BILLS
The Project Product Journal contains product billings entered on the Manage Project Product Bills screen. Use this screen to post invoices with a status of Selected. The journal debits the billed receivable account that has been set up in the project’s project account group. Unbilled amounts are posted to the unbilled receivable account that has been set up in the project’s project account group. If discounts have been taken, these amounts are posted, and shipping charges and sales tax accrued.
This application uses "dynamic temporary tables." Application locking for this program is set to Single; only one user can access this application at a time. Refer to "Application Locking/Dynamic Tables" for more information.
You can print and post the Project Product Billing Journal to the ledger as many times as necessary during an accounting subperiod. Failure to post the Project Product Billing Journal may result in an overstatement of your unbilled receivables and an understatement of billed receivables. You can print the Journal without posting to the General Ledger. However, you must print the journal before posting.
For more information, see "The Posting Process" topic.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Posting Period
Use this group box to select the period in which you would like to post your bills.
Options
This field always displays One.
Fiscal Year
Enter, or click 
to select, the fiscal year to which you want to post invoices.
Start Period
Enter, or click to select, the period to which you want to post invoices.
Subpd
Enter, or click to select, the subperiod to which you want to post invoices. The subperiod ending date appears in the field to the right of the subperiod number.
Open project product bills are stored in the PROJ_PROD_INVC_HDR and PROJ_PROD_INVC_LN tables. These tables do not store open invoices by fiscal year, period, and subperiod. When the posting program is executed, it looks only for a status of Selected and posts these invoices to the fiscal year, period and subperiod selected. Therefore, verify the status of invoices before posting them to the General Ledger.
Ending Date
This non-editable field displays the period ending date.
Select By
Select the manner in which you want to group invoices to be posted. Valid options are:
-
Project — Select this group to post a range of invoices based on project number.
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Customer — Select this group to post a range of invoices based on the customer being invoiced.
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Invoice Number — Select this option to post a range of invoices based on invoice number.
-
Bill User Group — Select this option to print invoices belonging to particular user groups.
If you are using billing user groups, you can post invoices belonging only to user groups for which you are authorized. Therefore, your selections in the Select By field are always limited by your user group.
Options
Select the appropriate range of invoices you want to post. Valid options are:
-
All
-
One
-
Range
-
From Beginning
-
To End
The default for this field is All.
Start
Enter, or click to select, the starting value for the range you want to include. If you select All or From Beginning in the Options field, this field is inactive.
End
Enter, or click to select, the ending value for the range you want to include. If you select All, One, or To End in the Options field, this field is inactive.
Post Bills
Click the arrow to the right of 
and select Post Project Product Bills to post the bills. This selection is not available until you have printed the journal entry.
Print/Post Bills
Click the arrow to the right of select Print/Post Project Product Bills to print the journal entry and post the bills.
Posting Information
The following are posted as part of the Project Product Bills posting:
-
Receivable — The program looks to the PROJ_ORG_ACCT and ACCT_GRP_SETUP tables for the account/ref1/ref2 with a function code of Billed A/R. If an account with the function code of Billed A/R cannot be found, the program displays a message saying that the posting cannot be completed. The program then looks to the PROJ_BILL_INFO table for the level at which this invoice should be posted. The Owning Organization assigned to the project is used as the Org for posting. The Invoice Amount net of discounts, sales tax, and shipping is posted as the billed receivable for invoices with a status of Selected.
-
Unbilled — The program looks to the PROJ_ORG_ACCT and ACCT_GRP_SETUP tables for the account/ref1/ref2 with a function code of Unbilled-Genrl. If an account with the function code of Unbilled-Genrl cannot be found, the program displays a message saying that the posting cannot be completed. The program then looks to the PROJ_BILL_INFO table for the level at which the receivable is posted. It looks to the PROJ_REV_SETUP table to find the project level at which revenue is posted. It compares the two. If different, the unbilled amount is posted at the higher of the two levels.
-
Sales tax — The program looks to the SALES_TX_ACCT table for the account/org/ref1/ref2 for each sales tax code. Account/Orgs used in the posting of sales tax are determined for each sales tax code. So if sales tax is accrued to multiple sales tax codes, multiple account/orgs are updated with sales tax amounts.
-
Shipping — The program looks to the AR_DFLT_ACCT table for the default accounts identified for shipping and handling charges. The account/org/ref1/ref2 stored in this table is always used for these charges. Therefore, shipping charges are not stored by project.
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Discounts — The program looks to the AR_DFLT_ACCT table for the default accounts identified for discounts offered. The account/org/ref1/ref2 stored in this table is always used for these charges. Therefore, discount amounts are not stored by project.