DELIMITED ASCII FILE FORMAT

Field Name

Type and Number of Characters

Format

Notes

HEADER Row Format

 

 

One row per file

Input Row No

Numeric 10

9999999999

 

Record Type

Character 1

 

“H” = Header

Current FY

Character 6

 

 

Current Pd

Numeric 2

99

 

Company ID

Character 10

 

 

!ASSET Row Format:

 

 

One row per asset

Input Row No

Numeric 10

9999999999

 

Record Type

Character 1

 

“A” = Asset

Asset ID

Character 10

 

 

Item No

Numeric 5

99999

 

Template No

Character 30

 

 

Template Rev No

Character 3

 

 

Short Desc

Character 30

 

 

Long Desc

Character 60

 

 

Addt'l Desc

Character 254

 

 

Classification Code

Character 6

 

 

Property Type

Character 6

 

 

Depr Status

Character 1

 

“D” (Depreciable) or “N”

(Non-Depreciable)

Record Status

Character 1

 

“A” (Active), “I” (Inactive),

or “D” (Disposal)

Depr Based on

Character 1

 

“Y” (Years), “U” (Units), or

“L” (Lease Pds)

Vendor

Character 12

 

 

Vendor Name

Character 25

 

 

Manufacturer ID

Character 10

 

 

Manufacturer Name

Character 30

 

 

Model No

Character 30

 

 

Condition

Character 1

 

“N” (New) or “U” (Used)

City

Character 25

 

 

State/Province

Character 15

 

 

Postal Code

Character 10

 

 

County

Character 25

 

 

Country

Character 8

 

 

Location Group

Character 8

 

 

Location 1 Code

Character 8

 

 

Location 2 Code

Character 8

 

 

Location 3 Code

Character 8

 

 

Accumulated Depreciation Account Code

Character 6

 

 

Depr Expense Acct Alloc Code

Character 6

 

 

Tag Number

Character 30

 

 

Acquisition Date

Date 8

 

 

Purchase Order Date

Date 8

 

 

Purchase Order No

Character 10

 

 

Purchase Order Rel No

Numeric 3

999

 

Purchase Order Line No

Numeric 4

9999

 

Receipt Date

Date 8

 

 

Packing Slip

Character 15

 

 

Invoice Date

Date 8

 

 

Invoice No

Character 15

 

 

Voucher Date

Date 8

 

 

Voucher No

Numeric 9

999999999

 

Serial No

Character 20

 

 

Acquisition Fiscal Year

Character 6

 

 

Acquisition Period

Numeric 2

99

 

Acquisition Subperiod

Numeric 2

99

 

Units Quantity No

Numeric 4

9999

 

Unit of Measure

Character 10

 

 

Unit Price

Numeric 14, 2

999999999999.99

 

Sales Tax

Numeric 14, 2

999999999999.99

 

Shipping/Handling

Numeric 14, 2

999999999999.99

 

Transportation

Numeric 14, 2

999999999999.99

 

Other Cost

Numeric 14, 2

999999999999.99

 

Amount Posted Curr Pd

Numeric 14, 2

999999999999.99

 

Estimated Units Useful Life

Numeric 9

999999999

 

Unit of Measure Description

Character 10

 

 

Std Depr Rt Per Unit of Usage

Numeric 14, 4

999999999999.9999

 

Prior Units Used

Numeric 14

999999999999.9999

 

Current Units Used

Numeric 14

999999999999.9999

 

Capitalized Lease

Character 1

 

 

Lease Start Date

Date 8

 

 

Lease End Date

Date 8

 

 

Total No Periods

Numeric 3

999

Leases

Monthly Lease Payment

Numeric 14, 2

999999999999.99

 

Lease Pds Remaining

Numeric 3

999

 

Disposal Date

Date 8

 

 

Disposal Fiscal Year

Character 6

 

 

Disposal Period

Numeric 2

99

 

Disposal Subperiod

Numeric 2

99

 

Disposal Price

Numeric 14, 2

999999999999.99

 

Disposal Description

Character 30

 

 

(This is not displayed on screen as a field)

Character 3

 

NULL Disposal Journal Code (Column ASSET.DISP_S_JNL_CD)

Disposal Post Seq No

Numeric

 

Post Sequence Number Assigned during Disposal Posting

Disposal Entry Type

Character 6

 

“MANUAL”, “SYSTEM,” or

“PREPRO”

Depr Method Code

Character 6

 

 

Useful Life

Numeric 4

9999

 

Auto Calculate Depreciation

Character 1

 

“Y” (Yes) or “N” (No)

Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Salvage Value

Numeric 14, 2

999999999999.99

 

FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Annual Depreciation

Numeric 14, 2

999999999999.99

 

Depr Start Date

Date 8

 

 

In-Service Date

Date 8

 

 

Cur Depr Year

Numeric 2

99

 

Days/Pds Remaining

Numeric 3

999

 

Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

Asset Account

Character 15

 

 

Asset Organization

Character 20

 

 

Asset Project

Character 30

 

 

Asset Ref 1

Character 20

 

 

Asset Ref 2

Character 20

 

 

(This is not displayed on screen as a field)

Numeric 14, 2

999999999999.99

ASSET.B1_DP_DEPR_NY_AMT

Post Seq No

Numeric

 

NULL

Disposal Posting Date

Date 8

 

 

Disposal Posting User

Character 20

 

 

Receipt

Character 10

 

 

Voucher Line No

Numeric 5

99999

 

Non-Depr Post Disposal to G/L

Character 1

 

“Y” (Yes) or “N” (No)

Disposal Doc No

Character 20

 

 

Subclass Code

Character 6

 

 

Employee

Character 12

 

 

Disposal Type

Character 6

 

 

UID

Character 78

 

 

UID Type

Character 5

 

 

Issuing Agency Code

Character 3

 

 

Enterprise Identifier

Character 13

 

 

Cage ID

Character 5

 

 

!ASSET_OTH_BK_DEPR Row Format:

 

 

No row or one row per asset

Input Row

Numeric 10

9999999999

 

Record Type

Character 1

 

“B” = Asset Other Book

Asset ID

Character 10

 

 

Item No

Numeric 5

99999

 

!BOOK2

 

 

 

Book 2 Depr Method Code

Character 6

 

 

Book 2 Useful Life

Numeric 4

9999

 

Book 2 Auto Calc Depr

Character 1

 

“Y” (Yes) or “N” (No)

Book 2 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 2 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 2 FYTD Depr

Numeric 14, 2

999999999999.99

 

Book 2 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 2 Amt To Depreciate

Numeric 14, 2

999999999999.99

 

Book 2 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 2 Total Cost

Numeric 14, 2

999999999999.99

 

Book 2 Depr Start Date

Date 8

 

 

Book 2 In-Service Date

Date 8

 

 

Book 2 Curr Depr Yr

Numeric 2

99

 

Book 2 Days/Pds Remaining

Numeric 3

999

 

Book 2 Amt Taken Purchase YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed on screen as a field)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B2_DP_DEPR_NY_AMT

!BOOK3

 

 

 

Book 3 Depr Method Code

Character 6

 

 

Book 3 Useful Life

Numeric 4

9999

 

Book 3 Auto Calc Depr

Character 1

“Y” (Yes) or “N” (No)

 

Book 3 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 3 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 3 FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 3 Prior FY Depr Amount

Numeric 14, 2

999999999999.99

 

Book 3 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 3 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 3 Total Cost

Numeric 14, 2

999999999999.99

 

Book 3 Depr Start Date

Date 8

 

 

Book 3 In-Service Date

Date 8

 

 

Book 3 Curr Depr Yr

Numeric 2

99

 

Book 3 Days/Pds Remaining

Numeric 3

999

 

Book 3 Amt Taken Purchase YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B3_DP_DEPR_NY_AMT

!BOOK4

 

 

 

Book 4 Depr Method Code

Character 6

 

 

Book 4 Useful Life

Numeric 4

9999

 

Book 4 Auto Calc Depr

Character 1

 

“Y” (Yes) or “N” (No)

Book 4 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 4 Salvage Value

Numeric 14, 2

999999999999.99

 

Book FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 4 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 4 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 4 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 4 Total Cost

Numeric 14, 2

999999999999.99

 

Book 4 Depr Start Date

Date 8

 

 

Book 4 In-Service Date

Date 8

 

 

Book 4 Curr Depr Yr

Numeric 2

99

 

Book 4 Days/Pds Remaining

Numeric 3

999

 

Book 4 Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B4_DP_DEPR_NY_AMT

!BOOK5

 

 

 

Book 5 Depr Method Code

Character 6

 

 

Book 5 Useful Life

Numeric 4

9999

 

Book 5 Auto Calc Depr

Character 1

 

“Y” (Yes) or “N” (No)

Book 5 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 5 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 5 FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 5 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 5 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 5 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 5 Total Cost

Numeric 14, 2

999999999999.99

 

Book 5 Depr Start Date

Date 8

 

 

Book 5 In-Service Date

Date 8

 

 

Book 5 Curr Depr Yr

Numeric 2

99

 

Book 5 Days/Pds Remaining

Numeric 3

999

 

Book 5 Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B5_DP_DEPR_NY_AMT

!BOOK6

 

 

 

Book 6 Depr Method Code

Character 6

 

 

Book 6 Useful Life

Numeric 4

9999

 

Book 6 Auto Calc Rate

Character 1

 

“Y” (Yes) or “N” (No)

Book 6 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 6 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 6 FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 6 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 6 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 6 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 6 Total Cost

Numeric 14, 2

999999999999.99

 

Book 6 Depr Start Date

Date 8

 

 

Book 6 In-Service Date

Date 8

 

 

Book 6 Curr Depr Yr

Numeric 2

99

 

Book 6 Days/Pds Remaining

Numeric 3

999

 

Book 6 Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B6_DP_DEPR_NY_AMT

!BOOK7

 

 

 

Book 7 Depr Method Code

Character 6

 

 

Book 7 Useful Life

Numeric 4

9999

 

Book 7 Auto Calc Depr

Character 1

 

“Y” (Yes) or “N” (No)

Book 7 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 7 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 7 FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 7 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 7 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 7 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 7 Total Cost

Numeric 14, 2

999999999999.99

 

Book 7 Depr Start Date

Date 8

 

 

Book 7 In-Service Date

Date 8

 

 

Book 7 Curr Depr Yr

Numeric 2

99

 

Book 7 Days/Pds Remaining

Numeric 3

999

 

Book 7 Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B7_DP_DEPR_NY_AMT

!BOOK8

 

 

 

Book 8 Depr Method Code

Character 6

 

 

Book 8 Useful Life

Numeric 4

9999

 

Book 8 Auto Calc Depr

Character 1

 

“Y” (Yes) or “N” (No)

Book 8 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 8 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 8 FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 8 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 8 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 8 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 8 Total Cost

Numeric 14, 2

999999999999.99

 

Book 8 Depr Start Date

Date 8

 

 

Book 8 In-Service Date

Date 8

 

 

Book 8 Curr Depr Yr

Numeric 2

99

 

Book 8 Days/Pds Remaining

Numeric 3

999

 

Book 8 Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B8_DP_DEPR_NY_AMT

!BOOK9

 

 

 

Book 9 Depr Method Code

Character 6

 

 

Book 9 Useful Life

Numeric 4

9999

 

Book 9 Auto Calc Depr

Character 1

 

“Y” (Yes) or “N” (No)

Book 9 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 9 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 9 FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 9 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 9 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 9 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 9 Total Cost

Numeric 14, 2

999999999999.99

 

Book 9 Depr Start Date

Date 8

 

 

Book 9 In-Service Date

Date 8

 

 

Book 9 Curr Depr Yr

Numeric 2

99

 

Book 9 Days/Pds Remaining

Numeric 3

999

 

Book 9 Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B9_DP_DEPR_NY_AMT

!BOOK10

 

 

 

Book 10 Depr Method Code

Character 6

 

 

Book 10 Useful Life

Numeric 4

9999

 

Book 10 Auto Calc Depr

Character 1

 

“Y” (Yes) or “N” (No)

Book 10 Salvage Percent

Numeric 7,6

9999999.999999

Maximum value = 100

Book 10 Salvage Value

Numeric 14, 2

999999999999.99

 

Book 10 FYTD Depreciation

Numeric 14, 2

999999999999.99

 

Book 10 Prior FY Depreciation

Numeric 14, 2

999999999999.99

 

Book 10 Current Pd Depreciation

Numeric 14, 2

999999999999.99

 

Book 10 Annual Depreciation

Numeric 14, 2

999999999999.99

 

Book 10 Total Cost

Numeric 14, 2

999999999999.99

 

Book 10 Depr Start Date

Date 8

 

 

Book 10 In-Service Date

Date 8

 

 

Book 10 Curr Depr Yr

Numeric 2

99

 

Book 10 Days/Pds Remaining

Numeric 3

999

 

Book 10 Amt Taken Purch YTD

Numeric 14, 2

999999999999.99

 

(This is not displayed as a field on the screen)

Numeric 14, 2

999999999999.99

ASSET_OTH_BK_DEPR.B10_DP_DEPR_NY_AMT

ASSET OTHER INFO/ASSET BOOKS

DISPOSAL Row Format:

 

 

One row per asset

Input Row

Numeric 10

9999999999

 

Record Type

Character 1

 

“O” = Other

Asset ID

Character 10

 

 

Item No

Numeric 5

99999

 

Notes

Character 254

 

 

Year Built

Numeric 4

9999

 

Nat Stock No

Character 20

 

 

Govt Field 1

Character 30

 

 

Govt Field 2

Character 30

 

 

Govt Field 3

Character 30

 

 

Govt Field 4

Character 30

 

 

Govt Field 5

Character 30

 

 

Govt Field 6

Character 30

 

 

Govt Field 7

Character 30

 

 

Govt Field 8

Character 30

 

 

Govt Field 9

Character 30

 

 

Govt Field 10

Character 30

 

 

Govt Field 11

Character 30

 

 

Govt Field 12

Character 30

 

 

Govt Field 13

Character 30

 

 

Govt Field 14

Character 30

 

 

Govt Field 15

Character 30

 

 

G/L Book Depr Adj Amount

Numeric 14, 2

999999999999.99

 

Book 2 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 3 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 4 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 5 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 6 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 7 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 8 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 9 Depr Adj

Numeric 14, 2

999999999999.99

 

Book 10 Depr Adj

Numeric 14, 2

999999999999.99

 

!UDEF (User Defined Tables) Row Format

 

 

No row or multiple rows per

asset

Input Row

Numeric 10

9999999999

 

Record Type

Character 1

 

“U” = User Defined

Asset ID

Character 10

 

 

Item No

Numeric 5

99999

 

Text Value

Character 30

 

GENL_UDEF.UDEF_TXT

Validated Text Value

Character 20

 

GENL_UDEF.UDEF_ID

Date Value

Date 8

 

GENL_UDEF.IDEF_DT

Numeric Value

Numeric 14, 2

999999999999.99

GENL_UDEF.UDEF_AMT

Label

Character 20

 

UDEF_LBL.UDEF_LBL