CONFIGURE ACCOUNT ENTRY GROUPS

Use account entry groups to control the use of specific accounts in transaction screens throughout Costpoint. You must assign each detail account to an account entry group on the Manage Accounts screen. Assign an account to the ALL account entry group (the default) if you want the account to be available on every transaction screen.

You can set up additional account entry groups. For each group, you indicate which transaction screens can use accounts assigned to that group.

You set up account entry groups as part of your system initialization. You must set up account entry groups before you can add accounts on the Manage Accounts screen.

Location

Account Entry Group

To set up a new account entry group, enter a code for that group.

If you need to delete an account entry group, you must first use the Manage Accounts screen to assign all accounts with that account entry group to a different account entry group.

Description

If you are setting up a new account entry group, enter a brief description for the account entry group.

Available Entry Screens

Account Entry Screen Code, Description

This table displays the function codes and descriptions for the available transaction screens.

To allow entry of accounts for the account entry group in a screen, select that row.
To select multiple screens, press the CTRL key as you click each of the rows.

Then click the Select button. The selected transaction screens then display in the Screens Valid for this Entry Group table.

Select

Click this button to add the selected rows in the Available Entry Screens table to the Screens Valid for this Entry Group table.

Screens Valid for this Entry Group

Selected Account Entry Screen Code, Description

This table displays the function codes and descriptions of the transaction screens on which you can enter the accounts belonging to the account entry group. To remove screens, select any row that should be eliminated from the group and delete the row.

Account Entry Group - Entry Screen Codes

When you create a group, you allow accounts in the group to be used on specific data entry screens by selecting the entry screen codes. When you then assign an account to the group, that account can be used in the screens that were linked to the group. The following table lists the codes and the data entry screens that use them.

Code	Description	Application	Screen
AJC	Cost Adjustments	INMCSADJ	Enter Cost Adjustments
		INMPROJ	Manage Inventory Projects
AJQ	Quantity Adjustment	INMQTADJ	Enter Quantity Adjustments
		INMACCT	Configure Inventory Accounts
		INPPCDSC	Create Physical Count Adjustments
AJS	Scrap Adjustments	INMSCADJ	Enter Scrap Adjustments
		INMACCT	Configure Inventory Accounts
APV	Accounts Payable Vouchers	AOMSUSAP	Manage Accounts Payable Voucher Suspense
		AOPUTLAP	Import Accounts Payable Vouchers
		APMACCT	Manage Accounts Payable Accounts
		APMCASH	Manage Cash Accounts
		APMSETVR	Configure Accounts Payable Voucher Settings
		APMVENDH	Manage Vendor History
		APMVCHR	Manage Accounts Payable Vouchers
CR	Cash Receipts	ARMCR	Manage Cash Receipts
		ARMHIST	Manage Accounts Receivable History
		ARMSETNG	Configure Accounts Receivable Settings
IPA	Project - Account Issues	INMPARSV	Manage Inventory Reservations
		INMRQST	Manage Inventory Requests
		INMPAISS	Enter Issues to Project/Account/Org or PO
IPR	Inventory Projects	INMPROJ	Manage Inventory Projects
		INMWACCT	Configure Default Project Inventory Accounts
JE	Enter Journal Entries	AOMSUSJE	Manage Journal Entry Preprocessor Settings
		AOPUTLJE	Import Journal Entries
		GLMJE	Manage Journal Entries
PAJ	Pool Allocation Journal	PJMALJNL	Manage Allocation Journal
		PJMBUDCO	Manage Change Orders
PO	Purchase Orders	PPMRQLN	Apply PO Info to Purchase Requisitions by Line
		PPMRQAPL	Approve Purchase Requisition Lines
		PPMRQAPP	Manage Purchase Requisition Approval Processes
		PPMRQAPX	Approve Purchase Requisitions
		POMMAIN	Manage Purchase Orders
		RCMRTRN	Manage Vendor Returns
POV	PO Vouchers	POMPOVCH	Manage Purchase Order Vouchers
		APMSETVR	Configure Accounts Payable Voucher Settings
RSV	Reserve Inventory	(not used)
SLSTAX	Sales Tax	(not used)
TS	Timesheets	LDMADD	Manage Allowance Codes
		LDMTIME	Manage Timesheets
		LDMCTIME	Manage Correcting Timesheets
		LDPDUMTS	Create Auto-Pay Timesheets
		AOMSUSTP	Configure Timesheet Suspense Values
		AOPUTLTS	Import Timesheets
UNT	Unit Usage	BLMUSAGE	Manage Unit Usage
		BLMUHIST	Manage Units Usage History

The first two characters of the application indicate the module of which it is a part:

AO — Add-on Product Interfaces
AP — Accounts Payable
AR — Accounts Receivable
BL — Billing
LD — Labor
GL — General Ledger
IN — Inventory
PJ — Projects
PO — Purchasing (Exception: POMPOVCH is in Accounts Payable)
PP — Procurement Planning
RC — Receiving

Table Information

Changes to this screen update the ACCT_ENTR_GRP table.