If your firm's accounting operations policies include segregation of duties, perhaps to comply with the Sarbanes-Oxley Act of 2002—or if your firm otherwise requires that journal entries be approved—the authorized approvers in your firm use the Approve Journal Entries screen to review journal entries awaiting approval and either approve or reject them.
Settings on the Approval Settings subtask of the Configure General Ledger Settings screen determine whether or not you are required to approve journal entries.
If your firm does not require approval of journal entries and you try to display this screen, Costpoint displays an error message.
You can use this screen to approve journal entries only if you are listed as an authorized journal entry approver on the Assign Journal Entry Approvers to Users screen. If you are not an authorized journal entry approver, you can display this screen but you cannot approve journal entries.
This non-editable field displays the name of the currently logged-in user.
This field displays the journal entry type.
This field displays the journal entry number.
This field displays the journal entry amount. This is the higher of the debit or credit amount for the journal entry.
These fields display the fiscal year, period, and subperiod for which the journal entry was entered.
This field displays the user ID of the person who entered the journal entry.
This field displays the date the journal entry was entered.
Select this check box to approve the journal entry. If you clear this check box, the journal entry remains unapproved.
This field displays the description of the journal entry.
This check box is selected if the journal entry will cause any project's budget to be exceeded. This check box identifies transactions that, if posted, will cause you to exceed the line item ceiling placed on a project.
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Subtask |
Description |
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JE Detail |
Click this link to open the JE Detail subtask. |
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Exchange Rates |
Click this link to open the Exchange Rates subtask. |