to add a new record to the table window or click an existing row to make changes to it.You can use this screen to achieve two goals:
You can use this screen to create an alternate hierarchy of account/organization combinations for financial reporting. For example, you could provide an income statement by product line instead of organization. If the product line information is built into the organization, you can accomplish this by creating a reference structure to represent that hierarchy and then mapping specific account/organization combinations to specific reference elements in the reference structure.
You can use reference numbers as a way to enter additional information for transactions. In the example above, if the product line information was not built into the organization, you would need to enter the product line information for each transaction. The two reference number fields on transaction screens serve that purpose. You can map any number of reference structures to the two fields. When you post journals, information entered in the transaction screen reference fields is stored in the Reference/Account table, in addition to being stored in the General Ledger Detail table. You can then use the Reference/Account table for ad hoc inquiries and reports.
Use this screen to set up the top level of each reference structure and to establish parameters relating to the top level of the reference structure.
If you will use reference numbers in data entry, set them up before data entry begins. If you will use the reference structures as an alternate reporting structure, you can set them up at any time after you link accounts and organizations.
See Reference Numbers for related information.
Enter the top level of the reference number. The number of characters must match the length of the first reference number segment that you specified on the Configure General Ledger Settings screen.
Enter a descriptive name for the reference number. Costpoint displays this name on screens and reports.
If you want to use the reference number when you enter data on transaction screens, select this check box.
If you select Use in Data Entry, these options are enabled so that you can identify the reference number field on transaction screens on which this reference number will be used. You can select either of the two reference number labels that were defined on the Configure General Ledger Settings screen.
Click to add a new record to the table window or click an existing row to make changes to it.
Costpoint displays the level number automatically for the next row when you add a row or complete the row above. The first row should be the first level of the reference number. Its length must match the length specified on the Configure General Ledger Settings screen for the first reference number level.
Enter a name for the level.
The first level's length must match the length specified on the Configure General Ledger Settings screen for the first reference number level. Note that any delimiters are counted as part of the overall length of the reference structure.