DEFER UNPOSTED TRANSACTIONS
Use the Defer Unposted Transactions utility to change the period or subperiod for selected unposted transactions. When the period or subperiod for one or more transactions is incorrect or closed, the Defer Unposted Transactions utility enables you to assign those transactions to a different period or subperiod rather than entering the transactions again.
This screen is only available if you selected the Posting Validation for FY/Period/Subperiod check box on the Configure General Ledger Settings screen. If that check box is selected, Costpoint does not allow you to post transactions to a period or subperiod that is closed. If you need to post transactions that were entered for a period or subperiod that is now closed, you can use the Defer Unposted Transactions utility to assign those transactions to an open period or subperiod. Then you can use the Post Journal Entries screen to post the transactions.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Subperiod of Origin
Use these fields to specify the fiscal year, period, and subperiod for which you originally entered the transactions.
You must specify a closed period or subperiod. If the period or subperiod is not closed, you can post the transactions without using this utility to assign them to a different period or subperiod
Fiscal Year
Enter, or click 
to select, the fiscal year for which you originally entered the transactions.
Period
Enter, or click to select, the accounting period for which you originally entered the transactions.
Subperiod
Enter, or click to select, the subperiod for which you originally entered the transactions.
New Subperiod
Use these fields to specify the currently open fiscal year, period, and subperiod to which you want to defer the transactions.
You can defer timesheet transactions to the same fiscal year or to a different fiscal year. For all other types of transactions, you can only defer transactions to a different period or subperiod in the original fiscal year.
You can defer voucher and timesheet transactions to the same period or to a different period. However, you can only defer journal entries to a different subperiod in the original period.
Fiscal Year
To defer timesheet transactions, enter, or click to select, the fiscal year to which you want to defer the transactions.
If you select AP Vouchers, PO Vouchers, or Journal Entries in the Select By field, Costpoint displays the fiscal year from Subperiod of Origin, and you cannot change it.
Period
To defer vouchers or timesheet transactions, enter, or click to select, the period within the fiscal year to which you want to defer the transactions.
If you select Journal Entries in the Select By field, Costpoint displays the period from Subperiod of Origin, and you cannot change it.
Subperiod
Enter, or click to select, the open subperiod within the fiscal year and period to which you want to defer the transactions.
Select By
The selection you make in Select By determines which fields in New Subperiod you can edit. See the description of New Subperiod for more information.
Select By
Select the type of accounting transactions that you want to defer. The options are:
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AP Vouchers
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PO Vouchers
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Journal Entries
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Timesheets
Range Option
(Range)
Use the drop-down list to define the range of transactions to defer to the fiscal year/period/subperiod specified in New Subperiod.
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All — Select this option to defer all transactions of the type in Select By entered for the fiscal year/period/subperiod specified in Subperiod of Origin. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to defer the AP voucher, PO voucher, journal entry, or timesheet you specify in the Start field. The End field is disabled for this option.
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Range — Select this option to defer a range of transactions of the type in Select By. Enter the beginning transaction number (or date, for timesheets) for the range in the Start field and enter the ending transaction number (or date) of the range in the End field.
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From Beginning — Select this option to defer a range of transactions of the type in Select By that begins with the first of all the available transaction numbers (or dates) and ends with the transaction number (or date) that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to defer a range of transactions of the type in Select By that begins with the transaction number (or date) that you enter in the Start field and ends with the last of all the available transaction numbers (or dates). The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending transaction numbers (or dates, for timesheets) that you want to defer. Depending on your selection in Range Option, one or both of these fields may be inactive.
Noncontiguous Ranges
Select this check box if you want to use more than one range of selection values to select transactions for processing. Click the link for the subtask that corresponds to your selection in Select By to specify the non-contiguous ranges.
Defer Unposted Transactions
To defer unposted transactions, complete this screen and then click Defer Unposted Transactions on the Action menu.
To generate the Defer Unposted Transactions Error Report as part of the process, click Print/Defer Unposted Transactions on the Action menu. An error-free report is your verification that all of the transactions were deferred.
Subtasks
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Subtask
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Description
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AP Voucher Number Non-Contiguous
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Click this link to open the AP Voucher Number Non-Contiguous subtask and specify more than one range of AP voucher numbers for which you want to defer unposted transactions.
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PO Voucher Number Non-Contiguous
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Click this link to open the PO Voucher Number Non-Contiguous subtask and specify more than one range of PO voucher numbers for which you want to defer unposted transactions.
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JE Number Non-Contiguous
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Click this link to open the JE Number Non-Contiguous subtask and specify more than one range of journal entry numbers for which you want to defer unposted transactions.
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Timesheet Date Non-Contiguous
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Click this link to open the Timesheet Date Non-Contiguous subtask and specify more than one range of timesheet dates for which you want to defer unposted transactions.
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