POST INTERCOMPANY RECEIVABLES
Use the Post Intercompany Receivables screen to generate the Intercompany Journal Entries report, which lists Intercompany Receivable journal entries, and to post those entries to the general ledger. The Intercompany Receivable tables provide detailed support by Intercompany Receivable number for the transactions underlying the Intercompany Receivable journal entries.
Because you should generate and retain a list of the Intercompany Receivable journal entries as part of the system audit trail, you cannot post Intercompany Receivable journal entries without first printing the Intercompany Journal Entries report. You can, however, print the Intercompany Journal Entries report without posting, so you can review it and make corrections. When you are ready to post, you must first print the Intercompany Journal Entries report during the same session. The posting selection criteria must match the criteria you used to print the Intercompany Journal Entries report. If, after you print the report, you close the Post Intercompany Receivables screen or change your selections, you must reprint the report before you can post.
If any of the Intercompany Receivable journal entries on the Intercompany Journal Entries report involves reference numbers, Costpoint also generates an Intercompany Receivables Entries Reference Summary report for each of the reference numbers used (Reference 1 and/or Reference 2).
You can print the Intercompany Journal Entries report and post Intercompany Receivable journal entries to the general ledger any number of times during the accounting period, but you must always print the report and post them at the end of each accounting period, unless no entries were created. You should create and post Intercompany Receivable journal entries before printing any financial statements grouped by organization.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges: Period
Fiscal Year
Enter, or click 
to select, the fiscal year for which you want to post entries.
Period
Enter, or click to select, the period for which you want to post. Costpoint displays the period end date when you select the period. Because Intercompany Receivable journal entries are created only at the period level, you do not select a subperiod.
Selection Ranges: Entries
Option
Use this drop-down list to select the range of Intercompany Receivable journal entries you want to post. Valid options are:
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All — Select this option to include all Intercompany Receivable journal entries. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one Intercompany Receivable journal entry and then enter that journal entry number in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of Intercompany Receivable journal entries. Enter the beginning journal entry number for the range in the Start field and enter the ending journal entry number of the range in the End field.
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From Beginning — Select this option to include a range of Intercompany Receivable journal entries that begins with the first of all the available journal entry numbers and ends with the journal entry number that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of Intercompany Receivable journal entries that begins with the journal entry number that you enter in the Start field and ends with the last of all the available journal entry numbers. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending journal entry numbers for the range of Intercompany Receivable journal entries you want to post. Depending on your selection in Option, one or both of these fields may be inactive.
Post Intercompany Receivables
To post the selected Intercompany Receivables journal entries, click Post Intercompany Receivables or Print/Post Intercompany Receivables on the Action menu.