PRINT GENERAL LEDGER DETAIL REPORT
Use this screen to generate the General Ledger Detail report and review detail postings to the general ledger for account/organization combinations. This report is a crucial tool for analyzing general ledger activity and balances.
Deltek recommends that you generate this report in full at the end of the fiscal year for use by accounting and management personnel, as well as independent and government auditors. You can also generate the General Ledger Detail report for all accounts at any other time during the year. However, due its large size, it is common practice to limit the report to the accounts you need to review at that time.
You can apply
organizational security to this screen. Use organizational security to
grant or deny rights for individual users to view or update information
for specific organizations. For more information about organizational
security and how to apply it, see the related topic on Organizational
Security.
This report is a part of the audit trail. You should retain the reports you generate at the end of the fiscal year.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Fiscal Year
Start
Enter, or click 
to select, the fiscal year for which you want to generate the report.
Active Period
Option
Use this drop-down list to select the range of active periods to include. Valid options are:
-
All — Select this option to include all periods. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one period and then enter that period in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of periods. Enter the beginning period for the range in the Start field and enter the ending period of the range in the End field.
-
From Beginning — Select this option to include a range of periods that begins with the first of all the available periods and ends with the period that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of periods that begins with the period that you enter in the Start field and ends with the last of all the available periods. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending periods for the range of periods to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive. The End Date fields display the ending dates of the periods.
Account
Option
Use this drop-down list to select the range of accounts to include. Valid options are:
-
All — Select this option to include all accounts. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one account and then enter that account in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of accounts. Enter the beginning account for the range in the Start field and enter the ending account of the range in the End field.
-
From Beginning — Select this option to include a range of accounts that begins with the first of all the available accounts and ends with the account that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of accounts that begins with the account that you enter in the Start field and ends with the last of all the available accounts. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending accounts for the range of accounts to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive.
(Select By)
(Select By)
Select a selection and grouping option from the drop-down list. Valid options are:
-
Organization — Select this option to generate the report by organization.
-
Reference 1 — Use this option only if Reference 1 is used in data entry.
-
Reference 2 — Use this option only if Reference 2 is used in data entry.
-
Alternate Reporting — Use this option to generate the report for alternate reporting structures. You define alternate reporting structures by using Reference 1 as an alternate structure. Accounts and organizations are linked to the reference numbers in the Org Account Reference Structure table. Costpoint uses that table to assign account balances to the correct components of the alternate structure.
Option
Use this drop-down list to select the range of selection values to include. Valid options are:
-
All — Select this option to include all selection values. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one selection value and then enter that value in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of selection values. Enter the beginning value for the range in the Start field and enter the ending value of the range in the End field.
-
From Beginning — Select this option to include a range of selection values that begins with the first of all the available values and ends with the value that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of selection values that begins with the value that you enter in the Start field and ends with the last of all the available values. The End field is disabled for this option.
Start/End
The values entered in these fields vary depending on the type of values you choose to select by and your selection in Option.
Enter, or click to select, the starting and/or ending IDs for the range of selection values you want to include on your financial statements. Depending on your selection in Option, one or both of these fields may be inactive.
Options
Include
Account Level __ & Below
Identify the account level at which you want the report to display data, based on the levels established on the Configure General Ledger Settings screen. The report displays summarized balances that include that account and any related lower-level accounts. For example, if you enter 2, the report displays balances for level 2 accounts, and each of those balances is the sum of the balance for that account and the balances of any related accounts below that level.
Page Break
Select this check box to include a page break after each account. Do not select this check box if you want to display more than one account per page.
Group Level __ & Below
Identify the level of the selection in the (Select By) field (organization level, for example) at which you want the report to display data. The report displays summarized balances that include that level and any related lower levels. For example, if you enter 2, the report displays balances for level 2 organizations, and each of those balances is the sum of the balance for that organization and the balances of any related organizations below that level.
Page Break
Select this check box to include a page break before each new grouping value. Do not select this check box if you do not want page breaks before each new grouping value.
Show
Use the check boxes in this group box to indicate the types of detail you want the report to include.
Labor Detail
Select this check box to display transaction detail for labor postings. Note that labor suppression applies to this report. If your user access does not give you access to labor information, this report does not display labor detail.
Document Detail
Select this check box to include document detail. Voucher number, check number, and invoice number are some examples of document detail.
Inactive Accounts
Select this check box to include inactive accounts on the report. If you do not select this check box, the report includes only active accounts.
Accounts Payable Detail
Select this check box to display transaction detail for accounts payable postings.
Reference Numbers
Select this check box to display reference numbers.
Sort By
1st Sort
Select the primary sorting criterion from the drop-down list. The options are Account or the option you selected in the (Select By) field: Organization, Reference 1, Reference 2, or Alternate Reporting.
Generate the General Ledger Detail Report
To generate the General Ledger Detail report, enter the report options you want and then click Print General Ledger Detail Report on the Action menu.