PRINT APPROVED JOURNAL ENTRIES REPORT
If your firm uses the Approve Journal Entry feature, use this screen to print a report that lists all journal entries that are approved but not yet posted.
To make the report easier to use, you can filter the journal entries using the same sorting option and time frame you will use to post them. This provides you with a list of the journal entries that will be included in the posting run. Deltek recommends that you generate and review this report before you post journal entries to the general ledger.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
(Print Report By)
Select the criterion you want the report to use to select and sort journal entry data. The options are:
-
JE Type — Select and sort by journal entry type.
-
Approver — Select and sort by journal entry approver.
-
Entry User — Select and sort by the user ID of the employee who entered the journal entry.
-
Entry Date — Select and sort by the date the journal entry was entered.
Option
Use this drop-down list to select the range of values you want to include. The type of values depends on your selection in the previous field. Valid options are:
-
All — Select this option to include all available values. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one value and then enter that value in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of values. Enter the beginning value for the range in the Start field and enter the ending value of the range in the End field.
-
From Beginning — Select this option to include a range of values that begins with the first of all the available values and ends with the value that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of values that begins with the value that you enter in the Start field and ends with the last of all the available values. The End field is disabled for this option.
Start/End
Enter, or click 
to select, the starting and/or ending selection value for the range you want to include on this report. One or both of these fields may be disabled, depending on your selection in Option.
Page Break
Select this option to have Costpoint insert a page break in the report each time the selection criterion's value changes.
Period
Option
Use this drop-down list to select the range of accounting periods you want to include. Valid options are:
-
All — Select this option to include all available accounting periods. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one accounting period and then enter that period in the Start fields. The End fields are disabled for this option.
-
Range — Select this option to include a contiguous range of accounting periods. Enter the beginning period for the range in the Start fields and enter the ending period of the range in the End fields.
-
From Beginning — Select this option to include a range of accounting periods that begins with the first of all the available periods and ends with the period that you enter in the End fields. The Start fields are disabled for this option.
-
To End — Select this option to include a range of accounting periods that begins with the period that you enter in the Start fields and ends with the last of all the available periods. The End fields are disabled for this option.
Start/End: Fiscal Year, Period, End Date
Enter, or click to select, the starting and/or ending fiscal year and period you want to include on this report. One or both sets of these fields may be disabled, depending on your selection in Option. The End Date fields display the end dates of the starting and ending period of the range.
Generate the Approved JE Listing Report
To generate the Approved JE Listing report, enter the report options you want and then click Print Default Report on the Action menu.