PRINT PENDING JOURNAL ENTRIES REPORT
If your company uses the Journal Entry Approval feature, use the Pending Journal Entries Report screen to generate the Pending Journal Entries Report before posting journal entries. The report lists the journal entries that you cannot post to the general ledger because they have not yet been approved.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Entry Date
Option
Use this drop-down list to select the range of entry dates to include on the report. Valid options are:
-
All — Select this option to include all entry dates. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one entry date and then enter that entry date in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of entry dates. Enter the beginning entry date for the range in the Start field and enter the ending entry date of the range in the End field.
-
From Beginning — Select this option to include a range of entry dates that begins with the first of all the available entry dates and ends with the entry date that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of entry dates that begins with the entry date that you enter in the Start field and ends with the last of all the available entry dates. The End field is disabled for this option.
Start/End
Enter the starting and/or ending entry date for the range of entry dates to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Entry User
Use these fields to specify the users whose journal entries you want to include on the report. Costpoint stores the user ID when the journal entry is created.
Option
Use this drop-down list to select the range of user IDs for which you want include journal entries on the report. Valid options are:
-
All — Select this option to include all user IDs. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
-
From Beginning — Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of user IDs that begins with the user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start/End
Enter, or click 
to select, the starting and/or ending user IDs for the range of user IDs for which you want to include journal entries on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Journal Entries
Option
Use this drop-down list to select the range of journal entries to include on the report. Valid options are:
-
All — Select this option to include all journal entries. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one journal entry and then enter that journal entry in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of journal entries. Enter the beginning journal entry for the range in the Start field and enter the ending journal entry of the range in the End field.
-
From Beginning — Select this option to include a range of journal entries that begins with the first of all the available journal entries and ends with the journal entry that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of journal entries that begins with the journal entry that you enter in the Start field and ends with the last of all the available journal entries. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending journal entry for the range of journal entries to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive.
JE Type
Option
Use this drop-down list to select the range of journal entry types to include on the report. Valid options are:
-
All — Select this option to include all journal entry types. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one journal entry type and then enter that journal entry type in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of journal entry types. Enter the beginning journal entry type for the range in the Start field and enter the ending journal entry type of the range in the End field.
-
From Beginning — Select this option to include a range of journal entry types that begins with the first of all the available journal entry types and ends with the journal entry type that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of journal entry types that begins with the journal entry type that you enter in the Start field and ends with the last of all the available journal entry types. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending journal entry type for the range of journal entry types to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Trans Currency
Option
Use this drop-down list to select the range of journal entry transaction currencies to include on the report. Valid options are:
-
All — Select this option to include all transaction currencies. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one transaction currency and then enter that transaction currency in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of transaction currencies. Enter the beginning transaction currency for the range in the Start field and enter the ending transaction currency of the range in the End field.
-
From Beginning — Select this option to include a range of transaction currencies that begins with the first of all the available transaction currencies and ends with the transaction currency that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of transaction currencies that begins with the transaction currency that you enter in the Start field and ends with the last of all the available transaction currencies. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending transaction currency for the range of transaction currencies to be included on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Sort By
1st Sort, Page Break
2nd Sort, Page Break
Select the first and second sorting criteria for the report. If you want a page break between changes in a criterion's value, select the Page Break option for that criterion. You have these sorting options:
-
Journal Entries — Sort by journal entry number
-
JE Type — Sort by journal entry type
-
Entry User — Sort by the user ID of the employee who entered the journal entry data
-
Entry Date — Sort by journal entry date
-
Trans Currency — Sort by journal entry transaction currency
Generate the Pending Journal Entry Report
To generate the Pending Journal Entry Report, enter the report options you want and then click Print Default Report on the Action menu.