PRINT PROJECT LEDGER DETAIL REPORT
Use this screen to generate the Project Ledger Detail Report and review detail postings to the general ledger for all project/account/organization combinations. This report is a crucial tool for analyzing project activity and balances.
You can run the Project Ledger Detail Report any time after you have posted journals to print all activity posted to a specific project for a specified range of accounting periods. Only journals posted to the General Ledger are printed on this report.
Deltek recommends that you print the Project Ledger Detail Report in full at the end of the fiscal year for use by accounting and management personnel. You can print the entire Project Ledger Detail at any other time during the year. However, due to the voluminous nature of the report, it is more likely that you will want to print the report only for projects you want to review at that time. You can also limit your report selections by selecting an account or organization.
You can apply
organizational security to this screen. Use organizational security to
grant or deny rights for individual users to view or update information
for specific organizations. For more information about organizational
security and how to apply it, see the related topic on Organizational
Security.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Projects
Option
Use this drop-down list to select the range of projects to include. Valid options are:
-
All — Select this option to include all projects. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one project and then enter that project in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of projects. Enter the beginning project for the range in the Start field and enter the ending project of the range in the End field.
-
From Beginning — Select this option to include a range of projects that begins with the first of all the available projects and ends with the project that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of projects that begins with the project that you enter in the Start field and ends with the last of all the available projects. The End field is disabled for this option.
Start/End
Enter, or click 
to select, the starting and/or ending projects for the range of projects to include on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Page Break
Select this check box to include a page break after each project. Do not select this check box if you want to display more than one project per page.
Fiscal Year
Start
Enter, or click to select, the fiscal year for which you want to print the report.
Accounting Periods
Option
Use this drop-down list to select the range of accounting periods to include. Valid options are:
-
All — Select this option to include all periods. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one period and then enter that period in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of periods. Enter the beginning period for the range in the Start field and enter the ending period of the range in the End field.
-
From Beginning — Select this option to include a range of periods that begins with the first of all the available periods and ends with the period that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of periods that begins with the period that you enter in the Start field and ends with the last of all the available periods. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending periods for the range of periods to include on the report. Depending on your selection in Option, one or both of these fields may be inactive. The End Date fields to the right display the ending dates for the periods.
Organizations
Option
Use this drop-down list to select the range of organizations to include. Valid options are:
-
All — Select this option to include all organizations. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one organization and then enter that organization in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of organizations. Enter the beginning organization for the range in the Start field and enter the ending organization of the range in the End field.
-
From Beginning — Select this option to include a range of organizations that begins with the first of all the available organizations and ends with the organization that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of organizations that begins with the organization that you enter in the Start field and ends with the last of all the available organizations. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending organizations for the range of organizations to include on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Page Break
Select this check box to include a page break after each organization. Do not select this check box if you want to display more than one organization per page.
Accounts
Option
Use this drop-down list to select the range of accounts to include. Valid options are:
-
All — Select this option to include all accounts. The Start and End fields are disabled for this option. This is the default.
-
One — Select this option to include only one account and then enter that account in the Start field. The End field is disabled for this option.
-
Range — Select this option to include a contiguous range of accounts. Enter the beginning account for the range in the Start field and enter the ending account of the range in the End field.
-
From Beginning — Select this option to include a range of accounts that begins with the first of all the available accounts and ends with the account that you enter in the End field. The Start field is disabled for this option.
-
To End — Select this option to include a range of accounts that begins with the account that you enter in the Start field and ends with the last of all the available accounts. The End field is disabled for this option.
Start/End
Enter, or click to select, the starting and/or ending accounts for the range of accounts to include on the report. Depending on your selection in Option, one or both of these fields may be inactive.
Page Break
Select this check box to include a page break after each account. Do not select this check box if you want to display more than one account per page.
Sort By
1st Sort
Use this drop-down list to select either Account or Organization as the sorting criterion for the report.
2nd Sort
The report is automatically sorted by Project. Use this drop-down list to select either Account or Organization as the next sorting criterion for the report.
Options
Level
Include Level _____ and below
Identify the project level at which you want the report to display data. For each project at that level, the report displays data for that project and for any related lower-level projects. For example, if you enter 2, the report displays data for level 2 projects, and for each of those projects, the data is for that project and for any related projects below that level.
Show
Use the check boxes in this group box to indicate the types of detail you want the report to include. Keep in mind that the more detail you include, the longer the report becomes.
Labor Detail
Select this check box to display transaction detail for labor postings. Labor suppression applies to this report. If your user access does not give you access to labor information, this report does not display labor detail.
Accounts Payable Detail
Select this check box to display transaction detail for accounts payable postings.
Document and Entry ID Detail
Select this check box to include document and entry ID detail. Voucher number, check number, and invoice number are some examples of document detail.
Reference Numbers
Select this check box to display reference numbers.
Inactive Accounts
Select this check box to include inactive accounts on the report. If you do not select this check box, the report includes only active accounts.
Generate the Project Ledger Detail Report
To generate the Project Ledger Detail Report, enter the report options you want and then click Print Project Ledger Detail Report on the Action menu.