MANAGE DEPENDENT CARE REIMBURSEMENT

Use this screen to enter approved dependent care reimbursement requests. If you are using Costpoint Payroll to reimburse, Costpoint automatically includes the requests entered here in the employee's paycheck for the specified pay period.

This screen works in conjunction with the Manage Dependent Care FSA History screen. If you are not using Costpoint Payroll, this screen is not available; however, you can still use the Manage Dependent Care FSA History screen to track history on an employee basis for internal audit needs.

You cannot access this screen unless you first select the Dependent Care Flexible Spending Accounts check box on the Configure Benefit Settings screen. If you are using Costpoint Payroll to reimburse, you must also select the Reimburse Through Payroll check box on the Configure Benefit Settings screen. You can enter requests at any time, and you can enter an unlimited number of requests. However, after the request has been paid, it no longer displays on this screen.

Location

Employee

Enter, or click to select, the ID number of the employee in this required field. Costpoint validates your entry against data entered on the Taxes subtask of the Manage Employee Information screen. The employee name displays in the field to the right.

Pay Cycle

This non-editable field displays the employee's pay cycle, as specified on the Manage Employee Taxes screen.

Transaction Code

The REQ (Request) transaction code displays in this non-editable field.

Transaction Date

The current system date automatically defaults into this field. If the date is not correct, you can enter, click to select, the correct date, in MM/DD/YYYY format, on which this transaction was entered into Costpoint.

Incurred Date

Enter, or click to select, the date, in MM/DD/YYYY format, on which the dependent care expense was incurred. Costpoint uses this date to determine the plan year to which this transaction is assigned. The Incurred Date must be within a valid plan year, as defined on the Manage Dependent Care FSA Plan Year screen, and this employee must have an election for this plan year on the Manage Employee Dependent Care FSA Elections screen.

Request Date

Enter, or click to select, the date, in MM/DD/YYYY format, on which this request was made.

Request Amount

Enter the dollar amount of this request. The amount must be greater than or equal to zero, and less than or equal to the plan year maximum established on the Manage Dependent Care FSA Plan Year screen. The total of the Request Amount and the amounts already reimbursed for the year cannot exceed the election amount for the year.

Approved Amount

Enter the dollar amount approved for payment. The amount must be greater than or equal to zero, and less than or equal to the Request Amount. The total of the Request Amount and the amounts already reimbursed for the year cannot exceed the election amount for the year.

The Compute Payroll process checks this screen to determine whether there are any unpaid requests with a pay period end date earlier than or the same as the current payroll run date. The approved amount must not exceed the available balance plus any current pay period deduction.

Pay Period End Date

Enter, or click to select, the date of the end of the pay cycle in which this request must be reimbursed. The date must be a valid pay period end date for the entered employee's pay cycle, and it cannot be a date for a pay period that is already paid.