PRINT 1095-CS
Use this screen to print 1095-Cs that will be provided to IRS and to full-time employees which is required under the IRS Affordable Care Act.
According to the IRS, employers must send employees their 1095-C forms by the end of January each year. Information must be sent to the IRS by the end of February if paper filed, or by the end of March if the forms are filed electronically.
Employers with fewer than 250 forms to send to the IRS can file paper 1095-C forms, accompanied by a paper 1094-C. They can also file electronically. Employers with 250 or more forms must transmit the information electronically. If you have more than 250 employees, use the Create 1094-C and 1095-C Electronic File screen for reporting.
When printing 1095-Cs, either for submission to the IRS or for providing to employees, you need to perform a separate run to print the 1095-C continuation form (Page 2 – Additional Dependents) for employees with more than six (6) dependents. To print the continuation form, select the Page 2 (More than 6 dependents) option when you run the printing process.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Selection Type
From the unlabeled drop-down list, select the field that the application will use as basis for the selecting 1095-Cs for printing. Your selection in this drop-down list will be the default option in the 1st Sort drop-down list. Valid options are:
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Employee Name - Select this option to select 1095-Cs by employee name.
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Employee ID - Select this option to select 1095-Cs by employee ID.
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Social Security Number - Select this option to select 1095-Cs by employee social security number
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Home Organization - Select this option to select 1095-Cs by the employee home organization
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Mailing Address State - Select this option to select 1095-Cs by employee mailing address state. If this option is selected, the State/Province field must be populated on the Manage 1095-Cs screen in order for the employee’s 1095-C to be selected for printing. The 1095-Cs for employees without Mailing Address States will not be included.
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Mailing Address Postal Code — Select this option to select 1095-Cs by employee mailing address postal code. If this option is selected, the Country and ZIP or Postal Code field must be populated on the Manage 1095-Cs screen in order for the employee’s 1095-C to be selected for printing. The 1095-Cs for employees without mailing address postal codes will not be included.
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Locator Code — Select this option to select 1095-Cs by employee locator code. If this option is selected, the Locator Code field must be populated on the Manage Employee Information screen for each employee that has a 1095-C. The 1095-Cs for employees without locator codes will not be included.
Range Type
From the drop-down list, select the range option for 1095-Cs that will be included on this report. Valid options are:
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All - Select this option to include all employees in the process.
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One - Select this option to include only one employee in the process. Enter the taxable entity in the Start field.
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Range - Select this option to include a range of employees in the process. The range begins with the employee entered in the Start field and ends with the employee entered in the End field.
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From Beginning - Select this option to include the first employee up to the employee entered in the End field.
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To End - Select this option to include the employee entered in the Start field up to the last employee.
Start
Enter, or click 
to select, the starting value for the selection of employees.
End
Enter, or click to select, the ending value for the selection of employees.
Employee Name/Employee/Social Security Number/Home Organization/Mailing Address State/Mailing Address Postal Code/Locator Code Non-Contiguous Range
Select this check box to select a non-contiguous range for employee name/employee/social security number/home organization/mailing address state/mailing address postal code/locator code selection. Use the corresponding non-contiguous range subtask to select the range of data that you would like to include in the processing.
Taxable Entities
Range Type
From the drop-down list, select the type of taxable entity range to be included in the processing. You can select one taxable entity for processing or you can run the process for all Taxable Entity IDs within the Login Company.
The screen process will include Employees linked to the specified taxable entity.
Valid options are:
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All - Select this option to include all taxable entities in the process.
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One - Select this option to include only one taxable entity in the process. Enter the taxable entity in the Start field.
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Range - Select this option to include a range of taxable entities in the process. The range begins with the taxable entity entered in the Start field and ends with the taxable entity entered in the End field.
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From Beginning - Select this option to include the first taxable entity up to the taxable entity entered in the End field.
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To End - Select this option to include the taxable entity entered in the Start field up to the last taxable entity.
Start
If you selected One, Range, or To End as the taxable entity Range Type, enter, or click to select, the starting taxable entity for the range you want to include in the process. The screen will generate 1095-C data for employees linked to taxable entities within the taxable entity range.
End
If you selected Range or From Beginning as the taxable entity Range Type, enter, or click to select, the ending taxable entity for the range you want to include in the process. The screen will generate 1095-C data for employees linked to taxable entities within the taxable entity range.
Taxable Entity Non-Contiguous Range
Select this check box to select a non-contiguous range for Taxable Entity selection. Use the Taxable Entity Non-Contiguous Range subtask to select the range of items that you would like to include in the processing.
Calendar Year
Range Type
This field always displays the value One.
Start
Enter the 4-digit calendar year for which 1095-C data will be generated.
Options
1095-C Type
Regular
Select this option to print Regular type 1095-C data.
Correcting
Select this option to print Correcting type 1095-C data.
Void
Select this option to print Void type 1095-C data.
1095-C Page
Page 1
Select this option to print page 1 of Form 1095-C.
For employees with more than six dependents, you need print the 1095-C continuation form by performing another print run with the Page 2 (More than 6 dependents) option selected.
Page 2 (More than 6 dependents)
Select this option to print page 2 of Form 1095-C for any employees with more than six dependents.
Print Test Pattern
Select this check box to print a test pattern of the report.
Truncate Payee Identification numbers (Employer and Employees)
Select this check box if the Employer Identification Number (EIN) should be truncated on the printed 1095-C.
Final regulations regarding an IRS truncated taxpayer identification number
Report Options
1st Sort
This field displays the selection type in the Selection Ranges group box by default. This is the report's primary sort order .From this drop-down list, select the basis for the primary sorting of the printed 1095-Cs. Valid options are:
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Taxable Entity - Select this option to sort 1095-Cs by Taxable Entity ID. If you select this option, you have following options in the 2nd Sort drop-down list:
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Employee Name
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Employee ID
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None.
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Employee Name - Select this option to sort 1095-Cs by employee name. If you select this option, you will have no options in the 2nd Sort drop-down list.
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Employee ID - Select this option to sort 1095-Cs by employee ID. If you select this option, you will have no options in the 2nd Sort drop-down list.
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Social Security Number - Select this option to sort 1095-Cs by Social Security Number. If you select this option, options in the 2nd Sort drop-down list.
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Home Organization - Select this option to sort 1095-Cs by employee home organization assigned to the employees in Manage Employee Salary Information screen. If you select this option, you have the following options in the 2nd Sort drop-down list:
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Employee Name
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Employee ID
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None
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Mailing Address State - Select this option to sort 1095-Cs by employee mailing address state. The State/Province field must be populated in the Manage Employee Information screen to sort by this option. 1095-Cs for employees without mailing address state codes will be printed first. If you select this option, you have the following options in the 2nd Sort drop-down list.
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Employee Name
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Employee ID
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None
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Mailing Address Postal Code - Select this option to sort 1095-Cs by employee mailing address postal code. The Postal Code field must be populated in the Manage Employee Information screen to sort by this option. 1095-Cs for employees without mailing address postal codes will be printed first. If you select this option, you have the following options in the 2nd Sort drop-down list.
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Employee Name
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Employee ID
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None
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Locator Code - Select this option to sort 1095-Cs by employee Locator Code. The Locator Code field must be populated in the Manage Employee Information screen to sort by this option. 1095-Cs for employees without locator codes will be printed first. If you select this option, you have the following options in the 2nd Sort drop-down list.
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Employee Name
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Employee ID
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None
2nd Sort
From this drop-down list, select the option to determine the secondary order in which your 1095-Cs print. The available options in this field depend on your selection on the 1st Sort field. Valid options are:
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Employee Name - Select this option to sort by employee name.
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Employee ID - Select this option to sort by employee ID.
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None - If there is no secondary sort, this option displays in this field. This occurs if you select Employee Name, Employee ID, or Social Security Number in the 1st Sort drop-down list.
Orientation
Portrait (Employer/Employee Copy)
Select this option to print the report in portrait mode. Use this when printing 1095-C reports that will be provided to employees.
Landscape (IRS Copy)
Select this check box to print the report in landscape mode. Form 1095-C that will be submitted to the IRS needs to be in landscape orientation.
Subtasks
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Subtask
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Description
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Employee Name Non-Contiguous Ranges
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Select this link to enter employee name ranges that will be included in the processing.
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Employee Non-Contiguous Ranges
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Select this link to enter employee ranges that will be included in the processing.
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Social Security Number Non-Contiguous Ranges
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Select this link to enter Social Security Number ranges that will be included in the processing.
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Organization Non-Contiguous Ranges
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Select this link to enter organization ranges that will be included in the processing.
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Mailing Address State Non-Contiguous Ranges
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Select this link to enter mailing address state ranges that will be included in the processing.
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Mailing Address Postal Code Non-Contiguous Ranges
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Select this link to enter postal code ranges that will be included in the processing.
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Locator Code Non-Contiguous Ranges
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Select this link to enter locator ranges that will be included in the processing.
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Taxable Entity Non-Contiguous Ranges
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Select this link to enter taxable entity ranges that will be included in the processing.
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