CREATE EMPLOYEE ALLOWANCE TIMESHEET LINES
Use this screen to generate allowances for qualified employees as determined by the existence of the allowance codes on the Manage Employee Allowances screen. The application prints a report detailing the lines that are generated.
You can use this screen to compute and report multi-state withholding taxes, based on the regulations specific to each state.
Execute this process after assigning allowances to employees and entering regular timesheets; however, you must execute this process before you process this information in Payroll and before you compute leave or perform General Ledger postings.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Timesheet Cycle
Use these fields to specify the timesheet cycle in which you want to calculate and/or add employee allowances.
Option
This field always displays One.
Start
Enter, or click 
to select, the timesheet cycle for which allowance lines are created.
Timesheet Period
Option
This field always displays Range.
Start
A date defaults into this field after you enter an End date.
End
Enter, or click to select, the ending date for the timesheet cycle you want to process.
Home Organization
Use these fields to select the range of home organizations to include in this process.
Option
From the drop-down list, select the range to include in this process. Valid options are:
-
All — Select this option to include all home organizations in this process.
-
One — Select this option to include only one home organization in this process.
-
Range — Select this option to include a range of home organizations in this process. This range begins with the home organization in the Start field and ends with the home organization in the End field.
-
From Beginning — Select this option to include the first home organization up to the home organization in the End field.
-
To End — Select this option to include the home organization in the Start field up to the last home organization.
Start
Enter, or click to select, the home organization with which to start. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the home organization with which to end. If you select All, One, or To End in the Option field, this field is inactive.
Employees
Use these fields to select the range of employees to include in this process.
Option
From the drop-down list, select the range to include in this process. Valid options are:
-
All — Select this option to include all employees in this process.
-
One — Select this option to include only one employee in this process.
-
Range — Select this option to include a range of employees in this process. This range begins with the employee in the Start field and ends with the employee in the End field.
-
From Beginning — Select this option to include the first employee up to the employee in the End field.
-
To End — Select this option to include the employee in the Start field up to the last employee.
The default for this field is All.
Start
Enter, or click to select, the employee ID with which to start. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the employee ID with which to end. If you select All, One, or To End in the Option field, this field is inactive.
Options
Pay Class
Use this group box to specify the pay class.
Salaried
Select this check box to include salaried employees in this process.
Hourly
Select this check box to include hourly employees in this process.
Fluctuating
Select this check box to include fluctuating employees in this process.
Employee Type
Part-Time
Select this check box to include part-time employees in this process.
Temporary
Select this check box to include temporary employees in this process.
When you change any of the print options or selection criteria after having printed the report, 
becomes unavailable. You must print this report again before the calculation process occurs. If you click and select Print/Post Employee Allowance TS Lines after changing a parameter, the report prints automatically as part of the calculation process.
Process
When you first enter this screen, is unavailable. If you click and select Create Employee Allowance TS Lines after printing the report as part of this session ( becomes available after printing), you receive a message asking if you really intend to create. If you click OK, the creation process continues.
Process/Print
You can click and select Print/Post Employee Allowance TS Lines when you first enter this screen. You receive a message asking if you really intend to create. If you click OK, the report prints, and the creation process immediately follows.