POST TIMESHEETS
Use this screen to print the Labor Distribution Journal and to post the labor to the G/L and subsidiary labor tables. You must print the journal before posting. You can print, review the journal, and then post; or you can elect to start the printing and posting process without any further input.
If the Enable Union Functionality check box (on the Configure Labor Settings screen), the Direct Charge Union Fringe/Employer Contribution check box, and the Direct Charge Workers' Compensation check box (both on the Direct Charge Options subtask of the Configure Payroll Settings screen) are all selected, this application prints an additional report entitled Allocation of Direct Charge Union Fringes to Project. This report shows, on an employee basis, the timesheet date and the fringe amount for each timesheet line.
When posting the Labor Distribution, you always select a fiscal year, period, and/or subperiod for which you want to post timesheets; therefore, you can enter and post timesheets in a future accounting period before the current period is closed. Timesheets that were assigned to the fiscal year, period, and subperiods selected are included in the process, in addition to unposted timesheets for individual timesheet cycles or selected employees.
You can update the Timesheet History to include the reference sequence number and reversing timesheet flag.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Accounting Period
Choose the fiscal year, period, and subperiod to be posted. To include all open subperiods, leave the Subperiod field blank.
Option
This field always displays One.
Fiscal Year
Enter, or click 
to select, the open fiscal year to which these timesheets are posted.
Period
Enter, or click to select, the open accounting period in the fiscal year to which these timesheets are posted. The period ending date for the period selected displays in the untitled field to the right.
Subpd
Enter, or click to select, the open subperiod in the fiscal year/period to which these timesheets are posted. If all subperiods are open, you can leave this field blank to include all subperiods in this posting.
Ending Date
This field displays the subperiod ending date for the subperiod selected.
Options
Post By
Use the fields in this group box to enable timesheets to be posted for a specific number of timesheet cycles or employees.
Timesheet Cycle
Select this option to enable the Timesheet Cycles group box. This is the default selection when you enter a new record.
Employee
Select this option to enable the Employees group box.
Timesheet Cycles
Use this group box to include all timesheet cycles, or up to four individual timesheet cycles and Cycle End Dates. This group box is enabled only if you select the Timesheet Cycle option in the Post By group box.
All Timesheet Cycles
Select this check box to include timesheets from all timesheet cycles that fall within the fiscal year, accounting period, and subperiod (optional) selected.
Individual Timesheet Cycles
Use the fields in this group box to enter up to four individual timesheet cycles to be printed/posted. You can use this group box if the All Timesheet Cycles check box is clear. If the All Timesheet Cycles check box is cleared, you must enter at least the first timesheet cycle.
Timesheet Cycle
Enter, or click to select, the cycle code to be printed/posted. Unposted timesheets with a timesheet date earlier than or the same as the timesheet cycle end date that also match the accounting period criteria are selected.
Cycle End Date
Enter, or click to select, a valid timesheet period end date. lists only those valid timesheet period end dates and start dates for the employee's timesheet cycle.
Employees
Use the fields in this group box to select up to six employees' timesheet cycles to be processed. This group box is enabled only if you select the Employees option in the Select Options group box.
Employee
Enter, or click to select, the employee ID whose timesheet cycle will be be printed/posted. Unposted timesheets with the same employee ID that also match the accounting period criteria are selected.
Timesheet Cycle
When you enter a valid employee ID, this non-editable field defaults with the employee's timesheet cycle.
Cycle End Date
Enter, or click to select, a valid timesheet period end date. lists only those valid timesheet period end dates and start dates for the employee's timesheet cycle.
Process
Click 
and select Post Labor to begin the posting process. The journal must have already been printed (while still in this screen) for this button to be enabled.
Process/Print
Click 
and select Print/Post Labor Journal to print the journal, and then continue immediately (without user intervention) into the posting process.