RECONCILE LEAVE BALANCES

Use this screen to correct leave liability amounts in the General Ledger (G/L). You may need to use this screen if an employee's hourly rate changes. When the employee's leave accruals and used leave post to the G/L, the corresponding leave liability amount also posts. Costpoint calculates the leave liability amount based on the number of accrued and used leave hours multiplied by the employee's hourly rate at the time of the posting. If an employee receives a salary increase or decrease, the leave accrual and expense accounts in the general ledger does not automatically adjust to reflect the change in hourly rate.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to specify the G/L fiscal year against which current leave balances will be compared

GL Fiscal Year

Option

This field displays only the One option which indicates you can only select one fiscal year a time.

Start

Enter, or click

to select, the fiscal year against which current leave balances will be compared.

Journal Entry Accounting Period

Use this group box to specify the accounting period to which reconciliation adjustments will be posted to the G/L.

Fiscal Year

Enter, or click

to select, the fiscal year to which leave reconciliation adjustments will be posted. You must enter an open fiscal year to post reconciliation journal entry adjustments.

Period

Enter, or click

to select, the period to which leave reconciliation adjustments will be posted. You must enter an open period to post reconciliation journal entry adjustments.

Subperiod

Enter, or click

to select, the subperiod to which leave reconciliation adjustments will be posted. You must enter an open subperiod to post reconciliation journal entry adjustments.