PRINT EMPLOYEE LEAVE REPORT

If your set up suppresses printing of Social Security Numbers (SSNs), blanks print instead of the numbers. The ability to print SSNs is controlled by the SSN check box on the Manage Users screen.

You can print this report any time after entering employee leave information for employees that have an open leave period within which the report date falls.

To print an employee leave report, perform the following steps:

On the Print Employee Leave Report screen, use the fields in the Identification group box to create a new parameter ID or use Query on the toolbar to retrieve an existing parameter ID.
In the Selection Ranges group box, enter the leave year for which you want to print the report.
In the Selection Ranges group box, select the range of employees to include in the report. The Start and End fields either become available or are shaded depending on the option you selected in the Range Option field.
In the Sort By group box, select whether you want to sort employee records by Employee Name or Employee ID.
In the Employee Status group box, select the employee categories that you want to include in the report. You can choose to include all employee categories in your report.

Click on the toolbar to print the Employee Leave Report.

When you close the Print Employee Leave Report screen after printing a report, the Save Parameters screen displays, providing you with the option to create a report setup based on the parameters that you used in printing that particular report.

If there are already existing report setups, you can use on the toolbar to display these setups. You can then select the setup appropriate for your report.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Ranges

Use this group box to define the leave year and the range of employees to include in the report:

Leave Year

Option

This field displays the One option. This option indicates that you can only select a single leave year to include in the report.

Start

Employee

Option

From the drop-down list, select the range of employees to include in the report. Valid options are:

Start

If your Range Option selection is One, Range, or To End, enter, or click

to select, the employee ID from which you wish to start.

End

If your Range Option selection is From Beginning or Range, enter, or click

to select, the ending employee ID for the range that you wish to print.

Sort By

1st Sort

From the drop-down list, select the sort order of the report. Valid options are:

Options

Use this group box to select the employees you want to include in this report. You must select at least one check box.

Employee Status

Active

Select this check box to include employees who have an Active status on the Manage Employee Information screen.

Inactive

Select this check box to include employees who have an Inactive status on the Manage Employee Information screen.

Inactive Accruing Leave

Select this check box to include employees who have an Inactive Accruing Leave status on the Manage Employee Information screen.

Family Medical Leave Act

Select this check box to include employees who have a Family Medical Leave status on the Manage Employee Information screen.