MANAGE ESTIMATE TO COMPLETE AMOUNTS

Use this screen to enter, revise, and report amounts and hours required to complete ongoing projects. Additionally, you can update incurred amounts on their ETCs with inception-to-date actual costs from the project ledger. If you want to use budgeted amounts as estimate-at-completion amounts, you can update this screen with values entered on the Manage Project Total Budget screen. An in-depth, step-by-step instruction guide is provided as part of the "Estimate to Complete" topic.

In this maintenance screen, you can enter and maintain the estimate to complete, the Latest Revised Estimate at Completion (LREAC), or the percent complete at the account/organization level. When you enter any one of these components, the other two components are automatically calculated. The following is a summarization of the calculations that the screen performs:

• ETC = LREAC - Incurred

• LREAC = Incurred + ETC

• Pct Complete = Incurred/LREAC

Before using this screen, run the Update Incurred Cost for ETC screen. If ETCs are based on budgeted amounts, run the Compute Estimate to Complete screen also. Then, as estimates for individual cost components change, make modifications in this screen.

Location

Identification

Proj

Enter, or click to select, a project. The non-editable field to the right displays the project description.

Organization

Enter an organization number or click to select an organization. The non-editable field to the right displays the organization description.

Date Last Updated

Use information in this group box to determine status of the data.

Incurred

This field displays the date that incurred costs were updated for this project. When you run the Update Incurred Cost for ETC screen, the update date is written to the ETC Update table. This date is displayed here.

Previously Estimated

This field displays the date that estimates-to-complete were updated based on budgeted costs for this project on the Compute Estimate to Complete screen. When you run the Compute Estimate to Complete screen, the update date is written to the ETC Update table. This date is displayed here.

Direct Costs Detail

Account

Enter an account or click to select an account.

Account Name

This field displays the name for the selected account.

Function Code

This non-editable field displays the function code assigned to this account on the Manage Project Account Groups screen. Examples of function codes include Labor and Non-Labor.

Incurred

This field displays the cumulative actual cost incurred for this project, organization, and account. It is updated from the project ledger with inception-to-date costs up to and including the fiscal year, period, and subperiod specified. To populate this field, you must run the Update Incurred Cost for ETC screen.

Estimate to Complete

Enter the estimate-to-complete amount for this account. This amount may be calculated for you as part of the Compute Estimate to Complete process if you elected to update ETCs based on subtracting actual incurred from budgets. If you modify this amount, Costpoint recalculates the Latest Revised Estimate at Completion (LREAC) by adding Incurred to Estimate-to-Complete.

LREAC

Enter the LREAC amount for this account. This amount may have been calculated for you as part of the Compute Estimate to Complete process if you elected to update ETCs based on subtracting actual incurred from budgets. If you modify this amount, Costpoint recalculates the Estimate-to-Complete (ETC) amount by subtracting Incurred from LREAC.

% Compl

Enter the percent complete for this account. This amount may have been calculated for you on the Compute Estimate to Complete process if you elected to update ETCs based on subtracting actual incurred from budgets. If you modify the percentage complete, Costpoint recalculates the LREAC by dividing Incurred by % Compl, and recalculates the ETC amount by subtracting Incurred from LREAC.

Previous EAC

This field displays the previous estimate at completion that was updated on the Compute Estimate to Complete screen. Each time you revise ETC amounts, Costpoint copies the existing ETC amount and percent to previous estimate and percent.

Prev % Compl

This field displays the previous percent complete for the previous estimate.

Budget

This field displays the total budget for this project, organization, and account from the Manage Project Total Budget screen.

Last Update

This field displays the date of the last update to this account.

Subtasks

• Table Information

  Changes to this screen update the following tables:

  ETC_DIR_CST

  ETC_FEE