MANAGE PRIOR YEAR BILLABLE VALUE

Use this screen to add project billable value amounts for prior years including labor, non-labor, and units. (Billable value is called Goal in some businesses.) Because billable value is computed by a Year-To-Date (YTD) method, these prior year amounts are used only in the Inception-To-Date (ITD) calculations for the selected project.

Use this screen during system initialization to enter data for a pending project. Enter project billable value data before running the Compute Billing Value of Cost Incurred screen. Use the Update Prior Year History screen, which is run as part of closing a fiscal year, to update fiscal year information for projects once your Costpoint system is operational. This screen is required only if you are planning to use the Compute Billing Value of Cost Incurred screen.

If you are initializing this screen, make sure that all prior year labor costs and hours are initialized in the LAB_HS (Maintain Labor Summary) table and all non-labor and units costs were initialized in the PSR_PY_SUM (Prior Year Cost and Revenue) table. You can initialize prior year costs on the Update Prior Year History screen.

Location

Identification

Fiscal Year

Use the drop-down list to select the fiscal year to receive the project data. Do not select the current year, or the data is incorrectly used in the calculation of the project's billable value. Only years existing in Costpoint can be saved on this screen. Enter a new year for use in Costpoint on the Manage Fiscal Years screen.

Project

Enter, or click to select, the project ID to receive the prior year billable value data. The field to the right of the project field displays the project name.

Total Billing Value   

This non-editable field displays the total of the Billing Value column in the table window.

Billable Value Details

Use to enter data into this table.

Account

Enter, or click to select, the account for this data row. This column is required. You can enter accounts on the Manage Accounts screen.

All project-required accounts are accessed in , but an account cannot be saved unless it exists in the selected project's project account group.

Organization

Enter, or click to select, the organization for this data row. You can link organizations to accounts on the Link Accounts/Organizations screen. This column is required.

Employee

Enter, or click to select, the employee for this row. This column is required for labor accounts only.

Vendor

Enter, or click to select, the vendor for this data row. You can enter vendors on the Manage Vendors screen.

Vendor Employee

Enter, or click to select, the vendor employee for this data row. You can enter vendor employees on the Manage Vendors screen.

General Labor Category

Enter, or click to select, the general labor category for this data row. You can create general labor categories on the Manage General Labor Categories screen. This column is required for labor accounts only.

Project Labor Category

Enter, or click to select, the project labor category for this data row. You can create project labor categories on the Manage Project Labor Categories (PLC) screen. This column is not required and is used only for labor costs.

Billing Value      

Enter the amount for this row. The billing value is the incurred amount times the multiplier value for that year. The incurred cost is on the Manage Prior Year Cost and Revenue screen.