to select, the organization ID to credit when the accrual liability is posted. Use this screen to identify the purchase order (PO) commitment amounts that must be accrued. You can also establish the account and organization charge codes for the accrual liability. Accrual liability is an expense created as a result of a commitment (such as a purchase, payroll, or taxes) that is to be paid.
Purchasing accruals are a way to have purchase order commitment amounts post to the general ledger before you post the purchase order voucher on the Post Vouchers screen.
You must calculate purchase order commitments on the Compute/Print Purchasing Commitments screen before you create accruals on the Create Purchase Order Accruals screen.
Complete this screen when you decide to use purchase order accruals, before you create purchase order accruals on the Create Purchase Order Accruals screen but after you calculate purchase order commitments on the Compute/Print Purchasing Commitments screen in Purchasing.
You can return to this screen whenever you need to change the control parameters for creating accrual liability.
Open purchase order commitment amounts are order amounts minus the greater of received amounts or vouchered amounts plus rejected-replace amounts.
Select this check box to accrue for "open" purchase order commitment amounts. If you select this option, the Received Amounts, Accepted/Rejected-Pay Amounts, and Vouchered, not Posted Amounts check boxes are automatically selected. If you select this check box, you cannot save the accrual settings if all of these check boxes are not also selected.
If you do not select this check box, open purchase order commitment amounts are not accrued.
Received purchase order commitment amounts are received amounts that have not been dispositioned (accepted or rejected) or have not been vouchered.
Select this check box to accrue for "received" purchase order commitment amounts. The Accepted/Rejected-Pay Amounts and Vouchered, not Posted Amounts check boxes are automatically selected when you select this check box. If you select this check box, you cannot save the accrual settings if the Accepted/Rejected-Pay Amounts check box is not also selected.
If you do not select the Received Amounts check bo, received purchase order commitment amounts are not accrued.
Accepted purchase order commitment amounts are accepted amounts plus rejected-pay amounts that have not been vouchered.
Select this check box to accrue for accepted purchase order commitment amounts. The Vouchered, not Posted Amounts check box is automatically selected when you select this check box but you can clear it if you want.
If you do not select this check box, accepted purchase order commitment amounts are not accrued.
Vouchered purchase order commitment amounts are invoice amounts that have not been posted by voucher distribution.
Select this check box if you want vouchered purchase order commitment amounts to accrue.
Clear this check box if you do not want vouchered purchase order commitment amounts to accrue.
Enter the account to credit when the accrual liability is posted, or use Lookup to select it. When you select an account, the account name displays in the adjacent field.
Select this check box to have the accrual liability posted to the organization associated with each purchase order line or purchase order voucher line.
If you clear this check box, the accrual liability is posted to the organization you specify in the Org field.
If you do not select Use PO/Voucher Organizations, enter, or click to select, the organization ID to credit when the accrual liability is posted.
You can also specify the organization by entering, or clicking to select, the organization abbreviation in Abbrev. When you select the organization, the name of the organization displays in the Org Name field.
Enter, or click to select, a liability account that Costpoint uses to store the amounts withheld from subcontract payments as retention for completed work and stored materials.
When you select an account, the account name displays in the adjacent field.
Select this check box to use the purchase order organization for retention, rather than entering an organization in the Org field.
If you do not select the Use PO Org for Retention check box, enter, or click to select, a valid liability organization ID that Costpoint uses to store the amounts withheld from subcontract payments as retention for completed work and stored materials.
You can also specify the organization by entering, or clicking to select, the organization abbreviation in Abbrev. When you select the organization, Costpoint displays the name of the organization in the Org Name field.