to select, the fiscal year to which you will post the debit memo.Use this screen to create debit memo vouchers automatically for purchase order receipt quantities that have been rejected for credit and vouchered. You can optionally create debit memo vouchers for purchase order receipt quantities that have been rejected for repair/replacement and vouchered.
This process creates records on the Manage Purchase Order Vouchers screen. The Debit Memo check box on the Manage Purchase Order Vouchers screen becomes selected, indicating that the voucher is a debit memo. After you create these debit memo vouchers, you can maintain them on the Manage Purchase Order Vouchers screen.
You cannot create debit memos for subcontract purchase orders.
For a debit memo to be created, there must be a Rejected Quantity - Credit and/or a Rejected Quantity - Replace amount that has already been vouchered. You must establish the Received, Accepted and/or Rejected quantities, respectively, on the Manage Purchase Order Receipts, Manage Quality Control Inspections, or Manage Vendor Returns screens in Receiving. The receipt quantity for which these rejections occurred must also have a purchase order voucher already created.
Each of these lines in the table window on this screen is eligible to become a debit memo voucher. Lines on which the Create DM column is set to Y become debit memos. The actual creation of debit memo vouchers occurs when you save the screen.
You can execute this process whenever you want to create a debit memo for eligible purchase order lines.
Select this check box to include any Rejected - Replace amounts in the debit memo selection process. If you leave this check box cleared, Rejected - Replace amounts are not included in the selection process.
This field displays the vendor ID associated with the purchase order line.
This field displays the name of the vendor associated with the purchase order line.
This field displays the purchase order number of the line.
If the purchase order line is a release order, this field displays the release number of the line. If the line selected is not a release order, 0 displays in this field.
If a change order has been created for the purchase order entered, the latest change order number displays in this field.
This non-editable field displays the line number of the purchase order line.
This non-editable field displays the transaction currency code for this debit memo.
This check box indicates whether or not a debit memo will be created for this purchase order line.
If this check box is cleared, the default, no debit memo is created for this purchase order line.
Select this check box if you want a debit memo created for this purchase order line. When you save this application, Costpoint creates debit memos for all purchase order lines that have a check mark in this field.
After a debit memo is created, you can view and maintain it on the Manage Purchase Order Vouchers screen.
Enter the voucher number to be used when this purchase order line creates a debit memo.
Costpoint does not assign numbers automatically. All purchase order lines for which the Create DM option is selected must have a voucher number. When you save, Costpoint validates all purchase order lines to make sure that the voucher numbers entered have not been used previously. If Costpoint finds a duplicate voucher number (one that exists on the Manage Purchase Order Vouchers, Manage Accounts Payable Vouchers, or View Voucher History Inquiry screens), you must enter a new, unique number.
Multiple purchase order lines in this application, for the same purchase order, can have the same voucher number. They will be created on the same debit memo.
Enter the vendor's Returned Material Authorization (RMA) number. This number prints on the paper debit memo for material that is to be returned to the vendor. You can use lookup to select an RMA number, provided one was entered, from all receipts that exist for this purchase order line.
This non-editable field displays Costpoint date on which the debit memo is being created.
This non-editable field displays the debit memo's anticipated pay date.
Enter the quantity, in ordering units of measure, being returned to the vendor.
If you selected the Include Rejected - Replace Amounts check box, the Rejected Quantity - Credit amount plus the Rejected Quantity - Replace amount defaults, but can be changed.
If you did not select the Include Rejected - Replace Amounts check box, the Rejected Quantity - Credit amount defaults, but can be changed.
Enter the unit cost for the item being returned to the vendor. This is the cost of one unit of the item. The Invoice Unit Cost from the purchase order voucher defaults, but can be changed.
Costpoint calculates this non-editable field by multiplying the Debit Memo Quantity by the Debit Memo Unit Cost field.
Use this check box to indicate whether or not this debit memo voucher line is taxable:
Select this check box to indicate that this debit memo voucher line is taxable. Costpoint automatically calculates the applicable sales, value added tax, use, or reverse tax, based on the tax rate.
Clear this check box to indicate that this debit memo voucher line is not taxable.
This non-editable field displays the sales or Value Added Tax (VAT) rate, based on the ship ID of this purchase order line.
Costpoint calculates the amount of sales/VAT tax automatically when you select the DM Tax check box. The calculation is as follows:
Debit Memo Extended Amt multiplied by the Sales/VAT Tax Rate.
You can change this field. You may need to change it if the calculated amount and the amount you actually paid differ.
Costpoint automatically calculates the use or reverse tax amount allocated to each account distribution line. The calculation follows:
Line Charge Use/Reverse Tax Amt plus Use/Reverse Tax Amount (both from Manage Purchase Order Vouchers screen) - voucher line.
This non-editable field displays the Debit Memo Extended Amt plus the Tax Amount.
Enter, or click to select, the fiscal year to which you will post the debit memo.
Enter, or click to select, the period to which you will post the debit memo.
Enter, or click to select, the subperiod to which you will post the debit memo.
This non-editable field displays the description of the Accounts Payable account.
This non-editable field displays the account ID for the Accounts Payable account.
This non-editable field displays the Accounts Payable organization ID associated with the Accounts Payable account.
This non-editable field displays the reference number 1 associated with the Accounts Payable account. The label that you assigned reference number 1 displays, if applicable.
This non-editable field displays the reference number 2 associated with the Accounts Payable account. The label that you assigned reference number 2 displays, if applicable.
This non-editable field displays the pay vendor ID.
This non-editable field displays the pay vendor name.
This non-editable field displays the pay vendor extension.
This non-editable field displays the pay vendor address.
This field displays the Construction Industry Scheme (CIS) code for this purchase order line.
You can enter CIS information for the purchase order on the Manage Purchase Orders screen or on the Manage Purchase Order Vouchers screen after the purchase order voucher is created.
The field displays a value only if the vendor is subjected to CIS.
This non-editable field displays the item entered for this purchase order line.
This non-editable field displays the item revision entered for this purchase order line.
This non-editable field displays the description of the item on the purchase order line.
This field displays unit of measure from the Manage Purchase Orders screen.
This field displays the miscellaneous type from the Manage Purchase Orders screen.
This non-editable field displays whether the purchase order line is for a:
P — Part
G — Good
S — Service, if it is an item
M — Miscellaneous
This field displays the purchase order line status from the Manage Purchase Orders screen. The status setting can be one of the following:
Closed
Open
Pending
Void
System Closed
This field displays the purchase order line due date from the Manage Purchase Orders screen.
This field displays the purchase order line original due date from the Manage Purchase Orders screen.
This field displays the purchase order line desired date from the Manage Purchase Orders screen.
This field displays the manufacturer part number for the purchase order line item from the Manage Purchase Orders screen.
This field displays the manufacturer revision number for the purchase order line item from the Manage Purchase Orders screen.
This field displays the vendor part number for the purchase order line item from the Manage Purchase Orders screen.
This field displays the vendor revision number for the purchase order line item from the Manage Purchase Orders screen.
This field displays the purchase order line unit cost from the Manage Purchase Orders screen.
This non-editable field displays the total quantity ordered against this purchase order line.
This non-editable field displays the total quantity received against this purchase order line.
This non-editable field displays the total quantity accepted (Accepted Quantity for all receipts) against this purchase order line.
This non-editable field displays the total quantity rejected against this purchase order line.
This non-editable field displays the total quantity vouchered (Invoice Quantity for all vouchers) against this purchase order line.
This non-editable field displays the invoice quantity (for the purchase order line) that has been posted.
This non-editable field displays the total quantity rejected for credit (Rejected Quantity - Credit for all receipts) against this purchase order line.
This non-editable field displays the total quantity rejected for payment (Rejected Quantity - Pay for all receipts) against this purchase order line edited.
This non-editable field displays the total quantity rejected for repair/replacement (Rejected Quantity - Replace for all receipts) against this purchase order line.
This non-editable field displays the total amount ordered against this purchase order line.
This non-editable field displays the total amount received against this purchase order line.
This non-editable field displays the total amount accepted (Accepted Amount for all receipts) against this purchase order line.
This non-editable field displays the total amount rejected (Rejected Amount for all receipts) against this purchase order line.
This non-editable field displays the total amount vouchered (Total Before Discount Amount for all vouchers) against this purchase order line.
This non-editable field displays the invoice amount (for the purchase order line) that has been posted.
This non-editable field displays the sum of all the line charges associated with the purchase order line.
This non-editable field displays the total amount rejected for credit (Rejected Amount - Credit for all receipts) against this purchase order line. This field is calculated as Rejected Quantity – Credit * Order Unit Cost.
This non-editable field displays the total amount rejected for repair/replacement (Rejected Amount - Replace for all receipts) against this purchase order line. This field is calculated as Rejected Quantity – Replace * Order Unit Cost.
This non-editable field displays the total amount rejected for payment (Rejected Amount - Pay for all receipts) against this purchase order line. This field is calculated as Rejected Quantity – Pay * Order Unit Cost.
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Subtask |
Description |
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Header Documents |
Click this link to open the Header Documents subtask. |
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PO Line Accounts |
Click this link to open the PO Line Accounts subtask. |
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Line Documents |
Click this link to open the Line Documents subtask. |
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PO Receipts |
Click this link to open the PO Receipts subtask. |
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Inspections |
Click this link to open the Inspections subtask. |
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Vend Returns |
Click this link to open the Vendor Returns subtask. |