EMPLOYEE TAX SETUP

Use this tab to view the payroll-related tax information of the selected employee on the Manage Payroll Records screen.

Identification

Use this group box to select an employee ID. This group box also displays information about the employee's pay cycle to which this record is applied. It identifies the type of record being processed.

Employee

Enter the ID of the employee you want to add to this table, or click to select the ID. To edit or view a record for an employee, click and select the employee's record. The employee's name displays to the right of this field after you enter the employee ID.

Taxable Entity

Enter, or click to select, the company's taxable entity ID. Establish taxable entity IDs on the Configure Company Information screen.

Record Type

Enter a check type of X or Y when you are adding a record to this table. If you are viewing an existing record that you have retrieved using , this field displays that record's check type and cannot be modified. Following is an explanation of paycheck types. This is a required field.

• R — This represents regular paychecks. These types of paychecks can be generated only from a timesheet. Timesheet types of Regular and Correcting are combined to create regular paychecks.

• B — This represents bonus paychecks. These types of paychecks can be generated only from a timesheet. The timesheet type is Bonus.

• V — This represents the negative values of a voided check generated by the Void/Replace Posted Paychecks screen. This is a non-editable record.

• W — This represents the positive values of a replacement check generated by the Void/Replace Posted Paychecks utility. This is an editable record, but can be generated only by the Void/Replace Posted Paychecks utility.

• X — This paycheck type can be used any time you want to generate a paycheck without first entering a timesheet. In addition, an X type must be used to make correcting entries to the Employee Earnings table. You must enter a minimum of one line on the Pay Types subtask.

• Y — This paycheck type can be used any time you want to generate a paycheck without first entering a timesheet. In addition, you must use a Y type to make correcting entries, if needed, in the Employee Earnings table. You must enter a minimum of one line on the Pay Types subtask.

There are no differences between X and Y records. There are two available record types so that two entries per person per Payroll Journal posting can be made.

If you are using X and Y paychecks so that you can print paychecks without entering timesheets, be advised that, when you print checks for a single employee, X and Y paychecks are always combined into a single paycheck. In most cases, however, X and Y paychecks are not printed, but are entered instead on the Manage Payroll Records screen with a dummy check number, or with the check number to which the correction applies.

Pay Cycle

The pay cycle for this record, which was assigned to the employee at the time payroll was processed, is displayed if you are in mode. Otherwise, the current open pay cycle is shown.

Pay Cycle End Date

The pay cycle end date for this record is displayed in mode; otherwise, the current open pay cycle ending period is displayed.

Federal and SUTA

Federal Filing Status

This field displays the employee's federal filing status, such as S (Single) or M (Married).

Federal Exemptions

This field displays the number of federal tax exemptions claimed on Form W-4 by the employee.

Federal Override Amount

This field displays the employee’s federal withholding override amount (in lieu of the Costpoint-calculated amount withheld).

Federal Override Percent

This field displays the employee’s federal withholding override percentage (not the percentage from the Federal Tax tables).

Federal Additional Amount

This field displays any additional federal tax amount the employee elected to withhold, above the Costpoint-calculated amount.

Subject to Social Security

This field displays if the employee is subject to Social Security Payroll Tax.

Subject to Medicare

This field displays if the employee is subject to Medicare Payroll Tax

Subject to FUTA

This field displays if the employee is exempt from Federal unemployment tax.

Subject to SUTA

This field displays if the employee has unemployment insurance coverage for the specified SUTA State.

Social Security Number

This field displays the social security number assigned to the employee at the time the record was computed or recalculated.