to select, a parameter ID of up to 15 alphanumeric characters. You should select parameter IDs that reflect the type of selections you made, such as Period or Quarterly. Use the Reconcile Leave Balances utility to update leave liability in the general ledger. Costpoint updates employee leave balances in the general ledger to reflect the actual calculated leave liability amount, referred to as the “true-up” amount.
For example, when employees receive salary increases or decreases, the cost of accrued leave already posted to the general ledger must be updated to reflect those changes.
The Reconcile Leave Balances utility generates a Leave Reconciliation Journal Entry Report, where you can review the preprocessing results. You can then finalize the leave reconciliation process by creating the journal entry or leave edit records.
You cannot run the leave reconciliation process if there are unposted leave records for any employees in the Login Company.
Note that this utility does not transfer leave expense already posted to the General Ledger, nor does it transfer leave in the following situations:
From the old Project to the new Project if the Project assigned to a leave type is changed
From the old Account to the new Account if the Account assigned to a leave type is changed
From the old Organization to the new Organization if the Organization assigned to an employee is changed
From the old Organization to the new Organization if the Leave Posting Method is changed in the Leave Settings screen
Enter, or use to select, a parameter ID of up to 15 alphanumeric characters. You should select parameter IDs that reflect the type of selections you made, such as Period or Quarterly.
When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using .
The parameter enables you to produce reports and run processes more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display, you can override the defaults as necessary.
Enter, or use to select, a parameter description of up to 30 alphanumeric characters.
Costpoint uses the fiscal year you enter in this field as the year against which calculated leave liability for all leave cycles is compared. This field is required.
This non-editable field displays the general ledger Fiscal Year range option type. Since the Reconcile Leave Balances process can only be run for one fiscal year at a time, the default value is One.
Enter, or use to select, the fiscal year against which current leave balances shall be compared. You can enter up to six alphanumeric characters. This field is required.
Use the Journal Entry Accounting Period fields to specify which accounting period will receive leave reconciliation adjustments when they are posted to the general ledger.
Costpoint links the Fiscal Year, Period, and Subperiod to the reconciliation adjustment journal entry records that are created upon running the Reconcile Leave Balances process.
Enter, or use to select, the fiscal year to which you want to post leave reconciliation adjustments. To post leave reconciliation journal entry adjustments, the fiscal year must be open (Costpoint maintains the status of these time periods in the Fiscal Years, Accounting Periods, and Subperiods applications). This field is required.
Enter, or use to select, the accounting period to which you want to post leave reconciliation records. You can enter up to two digits.
To post leave reconciliation journal entry adjustments, the accounting period must be open (Costpoint maintains the status of these time periods in the Fiscal Years, Accounting Periods, and Subperiods applications). This field is required.
If you click , you must first specify the Fiscal Year.
Enter, or use to select, the subperiod to which you want to post leave reconciliation records. You can enter up to two digits. This field is required.
To post leave reconciliation journal entry adjustments, the accounting period must be open (Costpoint maintains the status of these time periods in the Fiscal Years, Accounting Periods, and Subperiods applications).
If you click , you must first specify the Fiscal Year.