You can use the optional autocreation feature in Costpoint Fixed Assets to automatically create Asset Master records by importing data from Costpoint Purchasing, Receiving, and/or Accounts Payable, thus reducing the need for duplicate data entry in Costpoint Fixed Assets.
The data on this screen is company-specific and will be available for use only by your company of login. If you have set up multiple companies in Costpoint, you can enter, edit, view or use data on this screen for each company only by using the separate company login for each.
You can enter, edit, view, or use data on this screen only for your login company. If you have multiple companies, you cannot view, enter, edit, or use data from this screen for any company other than your company of login.
If you are licensed for Costpoint Purchasing and Receiving, use this screen to select the preferred default asset/item numbering configuration used by the system to assign temporary asset numbers that display on the Manage Autocreation Transactions screen.
Use the selection options on this screen (Configure Default Autocreation Asset Numbering) to select a default asset/item numbering configuration for autocreation data displayed on the Manage Autocreation Transactions screen after it is captured from Costpoint Purchasing, Receiving, and/or Accounts Payable. Several options are available:
You should establish your preferences before running the autocreation process. Although you can change your selections on this screen at any time, use caution—poor timing can cause unexpected results.
You may also want to review the general asset numbering documentation for the Automatic Numbering for Asset Master Records block on the Configure Fixed Assets Settings screen.
In this group box, you can select a default asset/item numbering configuration to be used when data is captured at time of Receipt (Timing Code = Receipt). You can generate new asset numbers based on received units or on tag numbers entered in Receiving. If you choose to generate new asset numbers based on received units, you must also select a numbering convention.
Your selections determine how received units are translated into individual temporary "holding" records (rows) on the Manage Autocreation Transactions screen before they are converted to Asset Master records.
If you selected this option, the system treats each unit independently, regardless of purchase order. No attempt is made to establish a link between items. A new asset number with an item number of "00001" is assigned on the Manage Autocreation Transactions screen to each unit accepted in Receiving.
If you select this option, all units on the same purchase order are linked with the same asset number, regardless of the number of lines on the purchase order. For each purchase order unit received and accepted, only the item number increments.
Select this option if you normally assign tag numbers during the Costpoint Receiving function and you want Costpoint to assign your tag number as the asset number. In this circumstance, the system automatically assigns "00001" as the "temporary" item number for each asset.
You can access this subtask (called Fixed Assets) when you click the Fixed Assets link on the Manage Purchase Order Receipts and Manage Quality Control Inspections screens in Costpoint Receiving. You can enter additional optional data such as the tag number, serial number, location data, UID Data, template/revision number, and user-defined information. Data entered in this optional subtask is stored when units are received and accepted on the Manage Purchase Order Receipt and/or Manage Quality Control Inspections screens. This data will automatically display on the Manage Autocreation Transactions screen after you execute the Create Autocreation Transactions process. Because the Tag No field in the subtask is optional, the tag number may be missing even if you have selected this numbering option.
You can use the options in this group box to select a default asset/item numbering configuration when data is captured at time of Posting (Timing Code = "Posting") and generate new asset numbers based on units accepted in Costpoint Receiving, voucher lines (AP or PO vouchers), or tag numbers entered in Receiving. If you choose to generate new asset numbers based on units accepted in Receiving, you must also select a numbering convention.
The default options for data captured at time of posting are identical to the options for data captured at time of receipt, except for the additional option to generate new asset numbers based on voucher lines.
Selections based on received/accepted units or tag numbers entered in Costpoint Receiving determine how units received/accepted are translated into individual temporary "holding" records (rows) on the Manage Autocreation Transactions screen before they are converted to Asset Master records. If you have selected numbering based on voucher lines, any unit relationship based on purchase order and/or purchase order line is ignored. A new asset number with an item number of "00001" is assigned on the Manage Autocreation Transactions screen for each A/P voucher line and PO voucher line without a receipt, and this is not affected by the number of units in the voucher.
If you select this option, Costpoint treats each unit independently, regardless of purchase order. The system does not attempt to establish a link between items. A new asset number with an item number of "00001" is assigned on the Manage Autocreation Transactions screen to each unit received/accepted.
If you select this option, all units on the same purchase order are linked with the same asset number, regardless of the number of lines on the purchase order. Only the item number increments for each unit received and accepted.
If you select this option, any unit relationship based on purchase order and/or purchase order line is ignored. A new asset number with an item number of "00001" is automatically assigned on the Manage Autocreation Transactions screen with a unit of one for each voucher line.
If you have one voucher line that includes five asset units, one unique asset number with an item number of "00001" will be assigned to the voucher line. If you want to create five different asset numbers, each with an item number of "00001", you should create five different voucher lines, each representing a single asset.
The system treats each unit independently, regardless of purchase order. No attempt is made to establish a link between items. A new asset number with an item number of "00001" is assigned on the Manage Autocreation Transactions screen to each voucher line.
You should select this option if you normally assign tag numbers during the Receiving function and you want Costpoint to use them as the asset numbers. The system automatically assigns "00001" as the "temporary" item number for each asset.
You can access this subtask (called Fixed Assets) when you click the Fixed Assets link on the Manage Purchase Order Receipts and Manage Quality Control Inspections screens in Costpoint Receiving. You can enter additional optional data such as the tag number, serial number, location data, UID Data, template/revision number, and user-defined information. Data entered in this optional subtask is stored when units are received and accepted on the Manage Purchase Order Receipts and/or Manage Quality Control Inspections screens. This data will automatically display on the Manage Autocreation Transactions screen after you execute the Create Autocreation Transactions process. Because the Tag No field in the subtask is optional, the tag number may be missing even if you have selected this option.