Use this alternative screen option to edit, enter additional information for, or view account data from the fields in the Acct Info tab of an established Asset Master record on the Manage Asset Master Information screen. This data entry option is available only for existing Asset Master records.
With this screen option, users do not automatically have access to data fields in other Asset Master subtasks; such access rights must be granted by the system administrator for each subtask on a screen-by-screen basis.
If screen rights are set up so the user can access the Manage Asset Master Information screen, then that screen and all its tabs and subtasks are automatically accessible to you.
If you do not have access rights to the Manage Asset Master Information screen, the system administrator can alternately grant or deny rights using the direct menu option (via the Asset Master Records menu) on a screen-by-screen basis. In this manner, each user can access only the permissible tabs or subtasks in an Asset Master record.
When you first bring up this screen, a screen prompts you to enter a search criteria.
Although the data displays in columnar form in the table window on this screen, data entry functionality and data rules for each column are identical to those for each corresponding field in the Acct Info tab of the Manage Asset Master Information screen, regardless of which entry screen methodology you establish for each user. You can also use the Form view option for this screen.
You cannot use this screen to add new asset records. You can enter additional optional data, change existing data, or delete existing data within the system rules already established for Asset Master record that was originally added using the Manage Asset Master Information screen and its subtasks.
On this screen, unlike maintenance table windows throughout Costpoint, the line functions in the menu (Execute, New Record, Clone Record, Delete and Undelete) are disabled.
The number of system-required columns on this screen depends on whether the record is depreciable or non-depreciable, as follows:
If this record is depreciable (that is, Depreciable is the value in the Depr Status field on the Manage Asset Master Information or the Manage Asset Description Information screen), data is required in the following columns:
Asset Account and Asset Organization (ownership)
(You can also optionally designate appropriate project and reference numbers, as applicable.)
Depr Expense Acct Alloc Code (Postings for Depreciation Expense)
Accum Depr Acct Code (Postings for Accumulated Depreciation)
If this is non-depreciable (that is, Non-Depreciable is the value in the Depr Status field on the Manage Asset Master Information screen or the Manage Asset Description Information screen), data is required in the following columns:
Asset Account and Asset Organization (ownership)
(You can also optionally designate appropriate project and reference numbers, as applicable.)
Although you can change the information on this screen at any time, use caution in the timing of your edits. Changes to account information can affect postings to the General Ledger as well as the types of records included in system reports that include account number as a selection parameter.
If the displayed account data originated from autocreated data, you should make edits with caution to avoid compromising the integrity of the captured data.
This non-editable column displays the asset number assigned to this record when the asset was saved on the Manage Asset Master Information screen.
This non-editable column displays the item number assigned to this record when the asset was saved on the Manage Asset Master Information screen.
This non-editable column displays the optional short description entered for this record, if applicable.
The Short Desc data may have been entered or edited on the Manage Asset Master Information screen or on the Manage Asset Description Information screen. Any edits to this column must be made on either of these two screens.
This non-editable column displays the system-required record status assigned to this record on the Manage Asset Master Information screen.
The possible display options for this column are Active, Inactive, or Disposal. The system default is Active. A record must be Active to be eligible for depreciation calculations.
This non-editable column displays the system-required depreciation status assigned to this record on the Manage Asset Master Information screen. The possible display options for this column are Depreciable or Non-depreciable. The system default is Depreciable.
This non-editable column displays the status of this check box from the selection made on the Manage Asset Master Information or on the Manage Asset Description Information screen. If the check box has been previously selected for a non-depreciable asset, this indicates that a future disposal entry for this record can be posted to the General Ledger.
This column displays the required asset account "ownership" data entered for this record. Data displayed in this column may have been edited in the Acct Info tab of the Manage Asset Master Information screen or on this screen.
You can edit, enter, or click 
to select, a valid asset account in this column to specify the account "ownership" for this record. If the displayed account data originated from autocreated data, however, you should make edits with caution to avoid compromising the integrity of the captured data.
When you save this screen, the system will validate that the account is a detail account and that it is active. If the account fails one of these validations, you will need to either make corrections to the account or enter a different account number. (Additional validations regarding the Account/Organization/Project/Reference 1/Reference 2 data, as applicable, will also be performed before the record can be saved. The system will validate that the account is valid for the organization and, if project-required, also valid for the project.)
This column displays the required asset organization "ownership" data entered for this record. Data displayed in this column may have been edited in the Acct Info tab of the Manage Asset Master Information screen or on this screen.
You can edit, enter, or click to select, a valid asset organization in this column to specify the organization "ownership" for this record. If the displayed organization data originated from autocreated data, however, you should make edits with caution to avoid compromising the integrity of the captured data.
When you save this asset record, the system will validate that the organization is active. If the organization fails this validation, you will need to either make corrections to the organization or enter a different organization. Additional validations regarding the Account/Organization/ Project/Reference 1/Reference 2 data, as applicable, will also be performed before the record can be saved. The system will validate that the organization is valid for use with the account. If the organization is restricted to specific projects, the system will also validate the organization-project relationship.
This column displays the optional asset project "ownership" data entered for this record, if applicable. Data displayed in this column may have been edited in the Acct Info tab of the Manage Asset Master Information screen or on this screen.
You can edit, enter, or click to select, a valid asset project in this column to specify the project "ownership" for this record. If the displayed project data originated from autocreated data, however, you should make edits with caution to avoid compromising the integrity of the captured data.
When you save this asset record, the system will validate that the project level is valid and active. If the project fails this validation, you will need to either make corrections to the project or enter a different project. (Additional validations regarding the Account/Organization/Project/ Reference 1/Reference 2 data, as applicable, may also be performed before the record can be saved. An example is to check if the account-organization combination linked with the project is valid.)
This column is available if you have previously set up optional project account abbreviations codes on the Manage Project Account Groups screen in Projects. You can enter directly in this column, or click to select, a project account abbreviation.
If you enter a project account abbreviation in this column, the system will populate the Asset Account column with the account previously associated with the project account abbreviation.
(For additional information on the setup and use of project account abbreviations, please refer to specific documentation for the Manage Project Account Groups screen and special topic, Project Account Groups).
If you designate a different label for Reference 1 on the Configure General Ledger Settings screen in General Ledger, your label displays at this column. If you did not set up a different label for Reference 1, Asset Ref 1 displays at this column.
This column displays the optional asset Reference 1 data entered for this record, if applicable. Data displayed in this column may have been edited in the Acct Info tab of the Manage Asset Master Information screen or on this screen.
You can edit or enter a valid asset Reference 1 number in this optional column to specify the Reference 1 "ownership" for this record. You can click to select the appropriate Reference 1 number for use with the asset account/organization/project combination. If the displayed Reference 1 data originated from autocreated data, however, you should make edits with caution to avoid compromising the integrity of the captured data.
When you save this asset record, the system will validate the Reference 1 number. If a Reference 1 number fails this validation, you will need to either make corrections to the Reference 1 number or enter a different one.
If you designate a different label for Reference 2 on the Configure General Ledger Settings screen in General Ledger, your label displays at this column. If you did not set up a different label for Reference 2, Asset Ref 2 displays at this column.
This column displays the optional asset Reference 2 "ownership" data entered for this record, if applicable. Data displayed in this column may have been edited in the Acct Info tab of the Manage Asset Master Information screen or on this screen.
You can edit or enter a valid asset Reference 2 number in this optional column to specify the Reference 2 "ownership" for this record. You can click to select the appropriate Reference 2 number for use with the asset account/organization/project combination. If the displayed Reference 2 data originated from autocreated data, however, you should make edits with caution to avoid compromising the integrity of the captured data.
When you save this asset record, the system will validate the Reference 2 number. If a Reference 2 number fails this validation, you will need to either make corrections to the Reference 2 number or enter a different one.
The depreciation expense account allocation code specifies one or more General Ledger account, organization, project, reference 1 and reference 2 numbers to which depreciation expense will be posted for this asset record. Depreciation expense account allocation codes are set up during initialization on the Manage Depreciation Expense Acct Allocation Codes screen.
This column is required for depreciable assets. For non-depreciable assets, this column will be unavailable for entry or edits.
This column displays the depreciation expense account allocation code entered for this record, if applicable. Data displayed in the Depr Expense Acct Alloc Code column may have been edited in the Acct Info tab of the Manage Asset Master Information screen or on this screen.
For depreciable records, you can edit this column or enter a depreciation expense account allocation code for this record. You can also click to select a code. Because postings to the G/L are made to the account(s)/ organization (s)/project(s) represented by the code, use caution when you make edits to this column.
This non-editable column displays the description for the depreciation expense account allocation code from the Manage Depreciation Expense Acct Allocation Codes screen.
To edit the depreciation expense account allocation code description, you must do so on the Manage Depreciation Expense Acct Allocation Codes screen.
The accumulated depreciation account code specifies the General Ledger account, organization, project, reference 1, and reference 2 numbers to which accumulated depreciation will be posted for this asset record. Accumulated depreciation account codes are set up during initialization on the Manage Accumulated Depreciation Account Codes screen.
This column is required for depreciable assets. For non-depreciable assets, this column will be unavailable for entry or edits.
This column displays the accumulated depreciation account code entered for this record, if applicable. Data displayed in this column may have been edited on this screen or in the Acct Info tab of the Manage Asset Master Information screen.
For depreciable records, you can edit, enter, or click to select an accumulated depreciation account code for this record. Because postings to the G/L are made to the accounts/organizations/projects represented by the code, use caution when you make edits to this column.
This non-editable column displays the description for the accumulated depreciation account code from the Manage Accumulated Depreciation Account Codes screen.
To edit the accumulated depreciation account code description, you must do so on the Manage Accumulated Depreciation Account Codes screen.