POST POOL JOURNALS
Use this screen to control the posting of the Pool (Allocation) Journal to the Ledger. It takes the Current Amount to Post from the Manage Allocation Journals screen and updates the G/L with that amount for each account/organization or project/account/organization combination shown on the Manage Allocation Journals screen. The credit (or offset) account/organization for each pool is taken from the Default Accounts subtask of the Manage Cost Pools screen.
This process updates the following tables for all account/organization combinations for each pool selected:
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FS_SUM — Financial Statement Summary table
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GL_POST_SUM — Summary table for all GL Postings
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GL_DETL — Detail Table for all GL Postings
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REF_SUM — Reference Number Summary table
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ALLOC_BASIS_JNL_HS — History table for all Pool Journal postings
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OPEN_BILLING_DETL — Open Billing Detail table
After the posting process is complete, Costpoint deletes the records on the Manage Allocation Journal screen for the selected pools and subperiods.
The journal code for this posting is PAJ.
Use this screen whenever you need to post pool (allocation) journal records. Print the Service Center Allocation Report and the Allocation Journal Edit Report before you post this journal.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Pool Numbers
Use the fields in this group box to limit the pools that are posted.
Option
Use this drop-down list to select the range of pools for posting. Valid options are:
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All
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One
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Range
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From Beginning
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To End
Start
Enter the starting pool number in the range. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter the ending pool number in the range. If you select All, One, or To End in the Option field, this field is inactive.
Subperiods
The selected Fiscal Year, Period, and Subperiod must be open for the compute process to occur.
Option
Use the drop-down list to select the range of subperiods you want to post. Valid options are:
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All
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One
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Range
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From Beginning
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To End
The default for this field is All.
Start Fiscal Year
Enter, or click 
to select, a fiscal year.
Start Period
Enter, or click to select, a period.
Start Subpd
Enter, or click to select, the starting subperiod. If you select All or From Beginning in the Option field, this field is inactive.
Ending Date
This non-editable field displays the date of the selected subperiod.
End Subpd
Enter, or click to select, the ending subperiod. If you select All, One, or To End in the Option field, this field is inactive.
Ending Date
This non-editable field displays the date of the selected subperiod.
Options
Exclude Zero Allocation Amounts to G/L
If you select this check box, the application does not post any rows to the general ledger where the current amount to post is zero on the Manage Allocation Journals screen. In additional, those rows are not copied from ALLOC_BASIS_JNL to ALLOC_BASIS_JNL_HS for regular cost pools and automatic service centers. No rows for manual service centers are deleted because the history tables can be used to import manual service center pool bases. By default, this check box is not selected.
Print Pool Journal
Click 
to print the Allocation Journal Report without posting to the G/L. You can print the Allocation Journal as often as necessary before posting; however, we recommend that you retain the Allocation Journal that is printed just before posting for audit purposes.
Post Pool Journal
Click the arrow to the right of 
and make a selection from the drop-down list. Options are:
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Post Pool Journal — Select this option to the G/L without printing the Allocation Journal Report. You can use this option only if you have printed an auditable copy of the Allocation Journal.
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Print/Post Pool Journal — Select this option to print the Allocation Journal Report, followed by a posting to the G/L.