RECOMPUTE AND PRINT DISCREPANCIES
Use this screen to recompute and/or print discrepancies between the purchase order voucher line and the purchase order line. The discrepancies are stored at the purchase order voucher line level. All purchase order vouchers that have not been posted by voucher distribution are eligible for inclusion.
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You can recompute and print discrepancies at any time.
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You can recompute and print discrepancies for all or a selected range of purchase orders, vouchers, vendor IDs, or vendor names.
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You can base the recomputing and/or printing upon the user ID from the Manage Purchase Order Vouchers screen.
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You can recompute and/or print all purchase order vouchers, only purchase order vouchers with discrepancies, or only purchase order vouchers with discrepancies over the user thresholds.
Because the discrepancy report is not part of the Costpoint audit trial, you are not required to retain it. You may, however, find it useful to retain a printed copy for your records.
Screen Contents
This screen has three blocks:
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Use the Identification block to enter a parameter ID and description.
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Use the Selection Ranges block to specify the records to be included.
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Use the Options block to specify whether you want to print all purchase order vouchers, purchase order vouchers with discrepancies, or purchase order vouchers with discrepancies over user-specified thresholds.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Use the options in this group box to select the basis for recomputing and/or printing.
(Compute By)
From the drop-down list, select the basis for recomputing and/or printing:
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PO — Select this setting to recompute/print by purchase order. If you select this setting, data available in the lookup originates from the Manage Purchase Orders screen.
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Voucher — Select this setting to recompute/print by voucher. If you select this setting, data available in the lookup originates from the Manage Purchase Order Vouchers screen.
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Vendor ID — Select this setting to recompute/print by vendor ID. If you select this setting, data available in the lookup originates from the Manage Vendors screen.
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Vendor Name — Select this setting to recompute/print by vendor name. If you select this setting, data available in the lookup originates from the Manage Vendors screen.
Option
Use this drop-down list to select the range of values to be included. Valid options are:
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All — Select this option to include all available values. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one value and then enter that value in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of values. Enter the beginning value for the range in the Start field and enter the ending value of the range in the End field.
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From Beginning — Select this option to include a range of values that begins with the first of all the available values and ends with the value that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of values that begins with the specific value that you enter in the Start field and ends with the last of all the available values. The End field is disabled for this option.
Start
Enter, or click 
to select, the starting value for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending value for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
When you select a numeric range to print, the beginning value in the Start field must be less than the beginning value in the End field. For example, if the beginning value in the Start field is 8 and the beginning value in the End field is 23, you must enter 08 in the Start field.
Entry User
Use the fields in this group box to select the range of user IDs whose purchase order vouchers should be included when you recompute or print discrepancies.
Option
Use this drop-down list to select the range of user IDs to be included. Valid options are:
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All — Select this option to include all available user IDs. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one user ID and then enter that user ID in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of user IDs. Enter the beginning user ID for the range in the Start field and enter the ending user ID of the range in the End field.
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From Beginning — Select this option to include a range of user IDs that begins with the first of all the available user IDs and ends with the user ID that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of user IDs that begins with the specific user ID that you enter in the Start field and ends with the last of all the available user IDs. The End field is disabled for this option.
Start
Enter, or click to select, the starting user ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending user ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
When you select a numeric range to print, the beginning value in the Start field must be less than the beginning value in the End field. For example, if the beginning value in the Start field is 8 and the beginning value in the End field is 23, you must enter 08 in the Start field.
Options
Print Selection
From the drop-down list, select a setting to determine which purchase order vouchers are included in the report, provided that all other selection criteria are met:
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All PO Vouchers — Select this setting to include all processed purchase order vouchers.
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PO Vouchers with Discrepancies — Select this setting to include only those purchase order vouchers that have a discrepancy. The discrepancies can be over or under the current amounts as specified in the Discrepancies Allowed group box on the Configure Purchase Order Voucher Settings screen.
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PO Vouchers with Discrepancies Over User Thresholds — Select this setting to include only those purchase order vouchers that have a discrepancy greater than one of the amounts specified in the Discrepancies Allowed group box on the Configure Purchase Order Voucher Settings screen.
Print/Recompute Discrepancies for Open PO vouchers
Select this option when you click the 
drop-down list on the toolbar menu to recompute discrepancies for the selected open purchase order vouchers and print the results.
Recompute Discrepancies for Open PO vouchers
Select this option when you click the drop-down list on the toolbar menu to recompute the discrepancies and, after completion, print the discrepancy reports. After the process starts, you can still cancel the job.
The discrepancy calculations are as follows:
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Unit Price Discrepancy Amount: Invoice Unit Price minus PO Unit Price
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Unit Price Discrepancy Percent: (Invoice Unit Price minus PO Unit Price) divided by PO Unit Price
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Total Discrepancy Line Amount: This calculation depends on the type of matching for the voucher line.
For 2-way matching:
Manage Purchase Order Vouchers' Total Before Discount Amount (for all vouchers of that purchase order line) minus Manage Purchase Orders' Total Line Amount (will not include sales tax if sales tax was not charged on the voucher)
For 3-way matching:
Manage Purchase Order Vouchers' Total Before Discount Amount (for all vouchers of that purchase order line) minus ((PO Accepted Amount plus PO Rejected Amount - Pay) times (1 + Ship ID Sales Tax Rate)) minus PO Line Charge Cost Amount minus PO Line Charge Sales Tax Amt
This calculation depends on the type of matching for the voucher line.
For 2-way matching:
(Manage Purchase Order Vouchers' Invoice Quantity (for all vouchers of that purchase order line) minus Manage Purchase Orders' Ordered Quantity) divided by Manage Purchase Orders' Ordered Quantity
For 3-way matching:
(Enter PO Vouchers' Invoice Quantity (for all vouchers of that purchase order line) minus (PO Accepted Quantity plus PO Rejected Quantity - Pay)) divided by (PO Accepted Quantity plus PO Rejected Quantity - Pay)