to select a taxable entity ID. The taxable entity description displays in the field next to its code. Establish taxable entity IDs on the Configure Company Information screen.Use this screen if you have multiple taxable entities in your database. The information in this table overrides the State Taxes table. If you have only one taxable entity, use the Manage State Taxes screen to set up state income tax withholding and SUTA accrual information.
You can use this screen to set up multiple state records for each taxable entity in your database. You can enter and store state tax identification numbers and unemployment rates for each state that belongs to each taxable entity. In addition, you can enter and store taxable entity-specific general ledger account numbers, reference codes, and SUTA unemployment rate percentages for each state. You can reduce data entry by using the Clone Record feature to copy similar records and updating only those fields that differ from record to record.
Set this screen up before running the first payroll in Costpoint. You can add to or modify this table at any time. However, because it contains control information that is used to calculate state income tax withholding and SUTA accruals, you must make additions or modifications before running the next payroll. Additions or modifications are necessary when the information in one or more of the tables becomes outdated.
Enter the identification code of the taxable entity that you want on this record, or click to select a taxable entity ID. The taxable entity description displays in the field next to its code. Establish taxable entity IDs on the Configure Company Information screen.
Enter the state abbreviation that identifies the state you want, or click to select a state abbreviation. The state name displays in the field next to its abbreviation.
Enter the identification number that was assigned to this company by the department of taxation for the state you entered. In many cases, that number is similar to your Federal ID number. Tax identification numbers can be found on quarterly state unemployment forms and also on state income tax withholding payment coupons.
This field is printed in Field 16 (Employer's State ID Number) on the W2s.
If this company is not required to pay state unemployment tax, leave this field blank.
If this company is required to pay state unemployment tax, enter the tax rate that was assigned to this company by the state you entered. You can enter up to two digits before the decimal and six digits after the decimal (for example, 99.999999). This rate is used when payroll tax accruals are made in the Payroll Journal each pay period and by the Payroll Quarterly report at the end of each calendar quarter.
Enter, or click to select, the A/P vendor ID that is used when creating A/P vouchers. You must enter an account number in the Withholding Account field when you enter an A/P vendor ID here. When you click , only those vendor IDs that are not on hold and whose Payroll Vendor check box is selected on the Manage Vendors screen, display.
Enter, or click to select, the A/P vendor ID that is used when creating A/P vouchers. You must enter an account number in the SUTA Accrual Account field if you enter an A/P vendor ID here. When you click , only those vendor IDs that are not on hold, and whose Payroll Vendor check box is selected on the Manage Vendors screen, display.
Use this group box to record the posting information for the state income withholdings, and state unemployment taxes, expenses, and direct charges.
Use these fields to record the state income tax withholding information.
Enter the general ledger account number to which state income tax withholding for this company is posted, or click to select a general ledger account number.
Enter the reference number that you want posted for the state income tax withholding amount, or click to select a reference number.
Enter the reference number that you want posted for the state income tax withholding amount, or click to select a reference number.
Use these fields to record the accrued state unemployment tax information.
Enter the general ledger account number to which accrued state unemployment tax for this company is posted, or click to select a general ledger account number.
Enter the reference number that you want posted for the accrued state unemployment tax amount, or click to select a reference number.
Enter the reference number that you want posted for the accrued state unemployment tax amount, or click to select a reference number.
Use these field to record the state unemployment tax expense information.
Enter the general ledger account number to which state unemployment tax expense for this company is posted, or click to select a general ledger account number.
Enter the reference number that you want posted for the state unemployment tax expense amount, or click to select a reference number.
When the Payroll Journal is posted, the balance sheet level of the employee's home organization (or department) is used and general ledger account number/organization linkages are checked.
Enter the reference number that you want posted for the state unemployment tax expense amount, or click to select a reference number.
When the Payroll Journal is posted, the balance sheet level of the employee's home organization (or department) is used and general ledger account number/organization linkages are checked.
Enter, or click to select, the SUTA Expense Account number to be used for direct charge of employer fringes. This field is enabled when you select the Direct Charge Employer Fringes check box on the Direct Charge Options subtask of the Configure Payroll Settings screen, and all group boxes are populated. This field is disabled if you did not select the Accrue SUTA by State check box, and the SUTA Accrual and SUTA Expense fields are populated on the Configure Payroll Settings screen.