to select, the local ID that has been set up on the Manage Union Profile Setup screen to be used for this pay period. This field is used to establish the pay period for union/prevailing wage employees if you are using the Union functionality.Costpoint supports multiple pay cycles. Within each pay cycle, you can define the pay cycle schedule, or pay periods which exist for the given pay cycle in a given payroll year. Each pay cycle must belong to one of four possible Costpoint-defined frequencies: Weekly, Bi-weekly, Semi-monthly, or Monthly. You can set up one or more pay cycles for each frequency.
This screen contains an auto-add feature to expedite setup. After you have added the periods to the table window, you can modify the dates if necessary, but the dates cannot overlap.
There is no need to tie pay cycles to timesheet cycles or pay periods to timesheet periods. When a payroll is computed, the program includes all timesheets with dates within the pay period start and end dates for employees belonging to the pay cycle. Timesheets with dates earlier than the start date, or later than the end date, are skipped. (Each employee is assigned to one pay cycle on the Manage Employee Taxes screen.) For example, an employee could belong to a weekly timesheet cycle and a bi-weekly pay cycle. In this case, it makes sense to make the end dates of the second weekly timesheet cycle the same as the end date of the bi-weekly pay cycle.
Complete this screen during initial setup. Because the pay cycle is required for each employee, you must set it up here before entering employees in the Manage Employee Taxes screen.
This application contains functionality that allows you to compute and report multi-state withholding taxes, based on the tax regulations specific to each state.
Enter a code to uniquely identify the pay cycle. Costpoint supports weekly, bi-weekly, semi-monthly, and monthly pay frequencies. Each of these four types can also be subdivided into multiple pay cycles. For example, you can have several payrolls that are processed separately for employees who are paid weekly. This scenario could be set up as WK1, WK2, WK3, and so on, all being assigned to a weekly pay frequency. In the same system you could have BWK1, BWK2, and so on, assigned to bi-weekly pay frequencies. You can establish an unlimited number of pay cycles.
You must assign each active employee to one of these pay cycles in the Manage Employee Taxes screen.
Enter a descriptive name for the pay cycle.
Use this drop-down list to specify the frequency type of the pay cycle. This is used to determine the type of withholding calculations that are used. Valid types are:
Semi-Monthly — Pay cycle period ending on the 15th and the end of the month
Weekly — One week in pay cycle period (7 days)
Bi-Weekly — Two weeks in the pay cycle period (14 days)
Monthly — Pay cycle ending at the end of the month
Enter, or click to select, the local ID that has been set up on the Manage Union Profile Setup screen to be used for this pay period. This field is used to establish the pay period for union/prevailing wage employees if you are using the Union functionality.
Select this check box to enable the Multi-State Taxes subtask of the Manage Employee Taxes screen. The multi-state functionality allows you to properly calculate withholding taxes for employees who work in multiple states during a single pay period.
Use items in this group box to quickly add as many pay periods as you want, a year, or just a few periods. Usually you add one only payroll year at a time to avoid editing the Payroll Year field in the table window. The number of pay periods entered determines how many are added. Alternatively, you can enter each pay period individually in the table window.
Enter the four-digit year for which you are building this table. This field is used in conjunction with the fields immediately following. It fills in this year as the payroll year (Payroll Year) for all lines during the automatic filling of the Pay Cycle Schedule table. Only one payroll year can be used for this function. Therefore, if you build a Pay Cycle Schedule for multiple years, this year appears on all lines and you must manually edit the Payroll Year column in the Pay Cycle Schedule table.
Enter the number of pay periods you want to add to the table window. This numeric field is used in conjunction with the First End Date field when you use the Add button to automatically fill the Pay Cycle Schedule with the specified number of pay periods according to the frequency selected for this cycle.
For example, if you want to add one full year's pay periods, and if the pay cycle is semi-monthly, set up 24 periods for the year; if weekly, 52; if monthly, 12; and if bi-weekly, 26. After you select the first end date, the pay period start dates and end dates are calculated and automatically filled in the Pay Cycle Schedule table. Click the Add button to activate the automatic fill calculation that populates the table.
When the periods are added to the table, the Open Flag check box is cleared, and the Payroll Year and Regular Hours are the year and hours you entered in Payroll Year to be Added and Regular Hours fields.
Enter the pay period end date for the first pay period you want to add. This must be the last timesheet day for the period to be paid. For example, if you normally have a five-day lag between the last day of the timesheet and the paycheck date, enter the timesheet date, rather than the pay date.
This formatted date field is optional and is used as the starting point for adding entries to the Pay Cycle Schedule table. Costpoint uses a date format of MM/DD/YYYY. Using the Frequency and the Number of Pay Periods, Costpoint calculates the dates in each period and adds them to the table.
If entries already exist in the table, additional entries appear on the last row of the table. Rows can be inserted, but dates must not overlap. You cannot save a record with dates overlapped.
This non-editable field derives from the above Number of Pay Periods, the First End Date, and the Frequency. Using this information, Costpoint calculates and displays the Last End Date. If you click the Add button, this will be the last pay cycle period end date that is added to the table. It is important to note that if this end date expands into a future payroll year, you must modify the Payroll Year for all lines that are relevant to that future year.
Enter the number of regular (non-overtime) hours in the pay period. This field is optional and is used in conjunction with the fields immediately following. It fills in this number of hours in the Regular Hours for all lines related to the automatic filling of the Pay Cycle Schedule table. You can edit the Regular Hours column in the Pay Cycle Schedule table. Regular Hours are required to save the record.
Click this button to add pay periods to the table window. This button is available after you enter all data in the Add Pay Periods group box. Once your cursor is in the table window, you can perform various edits if necessary.
This table window displays the Start Date, End Date, Check Date, an Open flag, the Payroll Year, and Regular Hours for each pay period in a given pay cycle. Click the Add button, or click 
, to update the table window with new pay periods.
This editable field displays the start date that is calculated automatically from the previous row's End Date and the selected pay frequency. You can insert rows, but dates must not overlap (that is, the current row's Start Date cannot be earlier than the previous row's End Date). You cannot save a record with dates overlapping. The Costpoint format for a date field is MM/DD/YYYY.
This editable field displays the end date that is calculated automatically from the selected row's Start Date and the selected pay frequency. You can enter a date representing the last timesheet date of the pay period (which may or may not be the paycheck date) in this field, but the dates in this table must not overlap (that is, the current row's End Date cannot be later than the next row's Start Date). The Costpoint format for a date field is MM/DD/YYYY.
Enter, or click 
to select, the check date that applies to the pay period. This is the date of the checks used to pay employees for work performed during the pay period. This date defaults onto the Print Paychecks screen and Print Payment Advices screen based on the pay cycle and open pay period.
Select this check box to indicate that the pay period is open. Only one pay period can be open for a given pay cycle at a time. When you add pay periods to the table using the Add button, the Open Flag is set to cleared.
Enter the payroll year for which this period is effective.
This column reflects the number of regular (non-overtime) hours in each specific pay period. You can edit this column to the specific number of regular (non-overtime) hours in each pay period. This is a required field.