UPDATE DUMMY CHECK NUMBERS

Use this screen to set all paychecks with zero check numbers to check numbers of #999999 and update the Disbursement Code on the Manage Payroll Records screen to C (for paychecks). Assign rights to this screen sparingly.

Use this screen after entering or computing payroll for records in the Manage Payroll Records screen.

This option can be useful when you are running parallel payroll. If you are running payrolls for checks that are paid, you can edit paychecks for any withholding differences, then use this program to assign check numbers, instead of actually printing checks on plain paper. The individual check numbers are recorded in the Employee Earnings table when the Payroll Journal is posted. The Payroll Journal does not post unless all the records have check numbers.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options are also included in the saved parameter ID if there are any. You can change any of the associated selection defaults as necessary.

Parameter ID

Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen, such as PERIOD or QUARTERLY.

When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query.

You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.

Description

Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Selection Range

Use this group box to set check numbers to #999999 and update the Disbursement Code to C for any records in the Employee Payroll table (Payroll Edit table) that belong to a specific pay cycle. You can also specify the check date to be assigned to those records.

Pay Cycle

Option

Start

Enter, or click

to select, the pay cycle for which you want to set check numbers.

Check Date

Option

Start

Enter, or click

to select, the check date to be assigned to the checks in this field. The format for this field is MM/DD/YYYY.