PRINT PAYROLL EDIT REPORT
Print this report after computing payroll and before printing paychecks to check whether the wages, deductions, and contributions that have been computed are correct. You can correct any amounts that must be modified on the Manage Payroll Records screen before printing paychecks.
Print this report after you compute payroll in a pay period, when you are ready to begin reviewing amounts that are paid to employees. Review the report for accuracy before you print paychecks.
Multi-state functionality allows the proper calculation of withholdings for employees who work in multiple states in a single pay period. Since the new tables are needed for this functionality, the Print Payroll Edit Report application looks to a new table, EMPL_PR_STATE, that can hold multiple state taxes for one paycheck.
Retention
This report is an essential element in the payroll process and must be printed each time a payroll is processed. However, because it is an Edit Report, it is not part of the Costpoint audit trail. You may want to retain the report anyway as documentation that the payroll amounts and deductions were reviewed.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Pay Cycle
Use this group box to specify the pay cycle for which this report is to be printed.
Option
This field always displays One.
Start
Enter, or click 
to select, the code for the pay cycle for which you want to update deductions.
Options
Use the options in this group box to control the primary sort of the report. Use the Primary Sort to select the order in which you want to print.
Report Format
From the drop-down list, select the report format to be printed. Two report formats are available, Check Summary and Check Detail.
1st Sort
Use this drop-down list to select the report's primary sort. Valid options are:
-
Home Organization — Select this option to sort the report by the home organization that is assigned to the employee on the Manage Employee Salary Information table. If your primary sort is by home organization, you must then select either Employee Name or Employee ID for your 2nd Sort. The report prints all levels of the organization.
-
Employee Name — Select this option to sort the report by employee name.
-
Employee ID — Select this option to sort the report by employee ID.
2nd Sort
Use the options in this group box to select a secondary sort option. If you are printing by Employee ID or Employee Name as your 1st Sort, the selection in this drop-down list defaults to None and cannot be changed. Valid options are:
-
Employee Name — Select this option to print the report by employee name for employees within an organization. If you selected Employee Name or Employee ID for your 1st Sort, this option is disabled.
-
Employee ID — Select this option to print the report by employee ID for employees within an organization. If you selected Employee ID or Employee Name for your 1st Sort, this option is disabled.
-
None — This option is disabled if your 1st Sort is by Home Organization. In that case, you must select either Employee Name or Employee ID for your secondary sort. If you selected Employee Name or Employee ID for your 1st Sort, this option is the only option available.