to select, a valid cash account.Use this screen to enter historical information such as checks that were entered on a legacy software system and that you already paid and posted.
Costpoint automatically posts to this screen any check entered on the Print/Void Checks screen or the Manage Manual Checks screen. You can only edit manually entered records on this screen; you cannot edit records generated by Costpoint.
To view your history of payments, use the View Check History Inquiry screen.
Use this optional screen to initialize check history when you first install Costpoint. You must initialize the voucher history first and then this screen.
Enter the number of the check for which you are creating a record. If a check number for the cash account/organization combination that you specify on the screen already exists in this table, Costpoint displays a warning when you attempt to save the record.
Enter, or click to select, a valid cash account.
Enter, or click to select, a valid organization.
Use the fields in this block to specify information about your vendor and bank.
Enter, or click to select, the fiscal year to which the check was posted in your legacy software system.
Enter, or click to select, the period to which the check was posted in your legacy software system.
Enter, or click to select, the subperiod to which the check was posted in your legacy software system.
The sequence number is non-editable for records that are manually entered.
Costpoint displays the identifier of the person entering the record.
Enter, or click to select, a valid pay vendor identifier. After you enter the pay vendor ID, Costpoint displays the pay vendor name and location in the adjacent fields.
Use this field to add a joint payee to the check record.
Enter, or click to select, reference number one.
Enter, or click to select, reference number two.
Costpoint displays the user identifier and the date on which the check was approved. These fields are non-editable. They are blank for manually entered records.
Enter, or click to select, a bank abbreviation. This code abbreviates a bank account, rather than a bank name. The bank abbreviation should be meaningful for the bank account from which the check was written. Costpoint performs a validation to make sure that the bank abbreviation and cash account/cash organization entered on the screen exist together on the Manage Cash Accounts screen. The bank abbreviation is then recorded in the Vendor Check table after you save the settings for this screen.
Enter, or click to select, an address code. The address code identifies the address to which the check was issued. Vendors can have multiple addresses for multiple billing sites; you can use address codes to set up one vendor with multiple addresses.
Enter the amount of the check.
Enter, or click 
to select, the date of the check.
Enter, or click to select, a pay currency.
This group box contains options for each of the status settings available for the check.
Outstanding — Select this option if the check has not cleared the bank.
Cleared — Select this option if the check cleared the bank.
Void — Select this option if the check was voided. In the Void group box, enter the Amt and the Date on which the check was voided.
Stop Pmt — Select this option if you placed a stop payment order on the check. In the Void group box, enter the Amt and the Date on which the stop payment was made.
Enter the amount of the check that you want to void.
Enter the date of the check that you want to void.
Use this table to enter all the vouchers that the check paid. The vouchers must be initialized before the table can be filled in. Fill in as many rows as vouchers were paid on the check.
Enter, or click to select, a valid vendor identifier. Costpoint defaults the pay vendor ID into this field. If the check was cut to a third party such as a credit card company or bank, change this entry accordingly.
Enter the voucher number assigned to the invoice. The voucher number must exist on the Manage Vendor History screen before you can use it in this table.
Vouchers entered (not system-assigned) on the Manage Vendor History screen are marked as Manual. This allows the Manage Check History screen to restrict payment to only those vouchers that are marked as Manual. The lookup on the voucher number only shows manual vouchers.
Enter the fiscal year the voucher was posted.
Enter the period the voucher was posted.
Enter the subperiod the voucher was posted.
Enter the sequence number in which the voucher was posted. You should leave this field blank for vouchers that were manually inserted on the Manage Vendor History screen.
Enter the invoice number assigned to the voucher.
Enter the date of the invoice assigned to the voucher.
Enter, or click to select, the transaction currency.
Enter the invoice total.
Enter the discount date. This date must be the same as the invoice date or later.
Enter the discount amount that was available to be taken on the voucher.
Enter the date on which the voucher was due to be paid.
Costpoint calculates this non-editable field by subtracting the discount amount from the invoice amount.
This field displays the anticipated pay date in Costpoint when checks were printed.
This field displays the amount of the check that pertained to this individual voucher. The sum of this column should total the check amount in the header.
Enter the amount of discount that was taken for this invoice when the check was cut. This amount would not have been included in the check amount but will reduce the outstanding balance of the voucher.
Enter, or click to select, the pay currency.
Enter the pay currency amount paid.
Enter the pay currency discount taken.
Enter the functional currency amount paid.
Enter the functional currency discount taken.
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Subtask |
Description |
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Exchange Rates |
Click this link to open the Exchange Rates subtask. |