ADDRESSES

Use this subtask of the Manage Vendors screen to enter and maintain information about vendor addresses.

Address Code

Enter the address code for the address to be entered on this line.

Address Lines 1- 3

Enter the street address and any other address information other than the city, state/province, country, or postal code.

Address lines do not print on standard 1099s. Before printing 1099s, make sure that all necessary street address information is included in Address Line 1 and Address Line 2 of the 1099 address.

City

Enter the city or postal code. If the postal code was used before, the city, state/province, and country code automatically display.

State/Province

Enter, or click to select, the state or province.

Postal Code

Enter, or click to select, the postal code associated with the city, state/province, and country.

• If the postal code was used before, it automatically brings in the city, state/province, and country code.

• If the postal code was not used before, it is added to a table that stores the city, state/province, and country code for future use.

Country

Enter, or click to select, the country code.

Ship ID

Enter a unique shipping ID for this address. You can use the ship ID in Purchasing or in Sales Order Entry when identifying the shipping destination of the item.

Ship ID Description

Enter a unique ship description.

Payment Address

Select one of the following settings from the drop-down list:

• Yes — If this address is a remittance or payment address, select Yes. All address codes that are identified as payment addresses are included in the lookup on the Address tab of the Manage Accounts Payable Vouchers screen.

• Default — If you want this address code to default automatically in the voucher, select Default in this field.

• No — If this address code is not a payment or remittance address, enter No.

Order Address

You must enter the order-to address code to save a purchase order. Select one of the following settings from the drop-down list:

• Yes — If this address is a valid order address, select Yes in this field. All address codes that are identified as order addresses are included in the lookup that displays in the Address Code field (the order-to address) in the Vendor Address group box on the Vendor Address tab of the Manage Purchase Orders screen.

• Default — If you want this address code to default automatically on the purchase order, select Default in this field.

• No — If this address code is not for an order address, select No.

Phone Number

Enter the phone number for the address entered.

Fax Number

Enter the fax number for the address entered.

Other Number

Enter any other phone number necessary, such as a cell phone number or beeper number.

Email Address

Enter the email address for the address entered.

Congressional District Code

Enter the Congressional District Code for the address location of the Vendor.

Sales/Use Tax Code

Enter, or click to select, a valid sales/use tax code for the address entered. On Accounts Payable vouchers, it is used as a default tax code if the voucher is taxable. On purchase order vouchers, it is used to calculate sales tax when items are shipped to this address. If you do not enter a ship ID for this address, this field is optional.

Sales/Use Tax Description

This field displays the description of the Sales/Use Tax Code.

Password

Enter a valid password to update the record.  If payment security is turned on via the Configure Accounts Payable Settings screen and making changes to a vendor requires a password, you must enter a password if you make changes to the following:

• Address Lines 1 to 3

• City

• State/Province

• Postal Code

• Country

• Payment Address

EFT Active

This non-editable field displays Y if this vendor address is active for EFT transfers or N if it is inactive.  The EFT active flag in the EFT Info subtask governs the behavior of this field.

Subtasks