CREATE 1099 INFORMATION
Use this screen to create the information that is used to print 1099s. Before you can print 1099s, print the 1099 Edit Report, or use the Edit 1099 Information screen, you must create 1099 information on this screen.
You must print 1099s for all vendors who received $600.00 or more in rents or medical, other, or non-employee compensation (or $10.00 or more in royalties) for the year. Run the Create 1099 Information process to create 1099 information for all vendors designated as 1099 vendors. This gives you the opportunity to ensure that all 1099 vendors were charged the correct amount of 1099 income.
However, when you print 1099s, only vendors who received 1099 income are included on the 1099s.
Before you print 1099s, you must:
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Record checks against vouchers and post them. To create 1099 information, Costpoint accesses check data for vouchers containing payments that are qualified for 1099 status. The process also accesses historical voucher data for 1099 income amounts.
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Map your organizations to specific companies on the Manage Organization Elements screen, and enter information for your company (or companies) on the Configure Company Information screen.
Although you will probably create 1099 information only once a year, you can run this process as often as you like.
See 1099s Overview for background information about creating and printing 1099s. See 1099 Income Calculation Examples for illustrations of how Costpoint calculates 1099s. See 1099 FAQs for related information.
Location
Identification
Use the fields in this block to create a new parameter ID or to retrieve
a previously saved parameter ID. A parameter ID represents a set of screen
selection parameters. After you have saved a parameter ID and its related
parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes
more efficiently and with greater consistency. The saved parameters are
also useful and necessary when you want to run the process as part of
a batch job. Many users save a unique set of parameters for each different
way they run a report or process. When you select a previously saved parameter
ID or parameter description, the associated saved screen selection parameters
automatically display as selection defaults. The page setup and print
options are also included in the saved parameter ID if there are any.
You can change any of the associated selection defaults as necessary.
Parameter ID
Enter, or click 
to select, a parameter
ID of up to 15 alphanumeric characters. Choose characters for your parameter
ID that help identify the type of selections you made in the screen, such
as PERIOD or QUARTERLY.
When you save your record, all the selections made in the screen are
stored with the parameter ID. Later, you can retrieve the parameter using
Query.
You can use the parameter to run the process more efficiently because
you can select the parameter ID with its previously defined screen selections.
After the default selections display in the screen, you can override the
defaults.
Description
Enter, or click to select, a parameter
description of up to 30 alphanumeric characters.
Selection Ranges
Taxable Entity
Use the fields in this group box to choose the taxable entity ID for 1099 creation. Although you can create 1099s for more than one taxable entity at a time, Deltek recommends that you print 1099s for only one taxable entity at a time. This ensures that each taxable entity's data prints separately on IRS documents.
Option
Use this drop-down list to select the range of taxable entity IDs to be included. Valid options are:
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All — Select this option to include all available taxable entity IDs. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one taxable entity ID and then enter that taxable entity ID in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of taxable entity IDs. Enter the beginning taxable entity ID for the range in the Start field and enter the ending taxable entity ID of the range in the End field.
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From Beginning — Select this option to include a range of taxable entity IDs that begins with the first of all the available taxable entity IDs and ends with the taxable entity ID that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of taxable entity IDs that begins with the specific taxable entity ID that you enter in the Start field and ends with the last of all the available taxable entity IDs. The End field is disabled for this option.
Start
Enter, or click 
to select, the starting taxable entity ID for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending taxable entity ID for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Pay Vendor
Use the fields in this group box to select a range of pay vendors for 1099 creation.
If you use the lookup in the Start and End fields to select a pay vendor ID, your choices are limited to those that were flagged for 1099 creation on the 1099s group box on the Header tab of the Manage Vendors screen. To keep this lookup accurate, change old vendor status settings individually via Header tab.
Option
Use this drop-down list to select the range of pay vendors to be included. Valid options are:
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All — Select this option to include all available pay vendors. The Start and End fields are disabled for this option. This is the default.
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One — Select this option to include only one pay vendor and then enter that pay vendor in the Start field. The End field is disabled for this option.
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Range — Select this option to include a contiguous range of pay vendors. Enter the beginning pay vendor for the range in the Start field and enter the ending pay vendor of the range in the End field.
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From Beginning — Select this option to include a range of pay vendors that begins with the first of all the available pay vendors and ends with the pay vendor that you enter in the End field. The Start field is disabled for this option.
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To End — Select this option to include a range of pay vendors that begins with the specific pay vendor that you enter in the Start field and ends with the last of all the available pay vendors. The End field is disabled for this option.
Start
Enter, or click to select, the starting pay vendor for the range that you want to include. If you select All or From Beginning in the Option field, this field is inactive.
End
Enter, or click to select, the ending pay vendor for the range that you want to include. If you select All, One, or To End in the Option field, this field is inactive.
Options
Calendar Year
Enter the calendar year for which you want to create 1099s, or select a year from the drop-down list. Although you can create 1099 information for future years, Costpoint cannot support 1099 formats for future years.
Create 1099 Information
Click 
on the toolbar menu to create 1099 information.