APPROVE CHECKS

After you set up check approvals, use this screen to approve those checks that exceed the limit set on the Configure Accounts Payable Settings screen.

To maintain security over the check approval process, Deltek recommends that you restrict screen access to only those users in your company authorized to approve checks.

You must approve the vouchers that make up the checks before printing the checks. You can do this by changing the Approved column to Y (Yes). This updates the field in all the vouchers that combine to make up that check. After you approve the checks, you can print them.

This application is not designed to handle multiple users using the same cash account at the same time.

You cannot access records that are in the process of being printed at the time this screen is open.

Location

Cash Account Description

Enter, or click to select, a valid cash account description. After you enter a valid cash account description, the table populates with records that match the cash account description.

Check Limit Amount

This non-editable field displays the Limit Amount specified on the Configure Accounts Payable Settings screen. This check limit displays in your company's functional currency. To change this value, you must use the Configure Accounts Payable Settings screen.

Approver User ID

The user ID of the person approving the checks displays here for informational purposes only.

Approve All

Click this button to approve all checks for every pay vendor.

Approve Selected

Click this button to approve only the selected checks.

Table Window

Click to populate the table window with check summary information for the selected Cash Account Description.

The only field in the table window that is editable is the Approved column. The other fields summarize the values of the vouchers that combine to comprise a single check. The following fields are editable on the Check Details subtask: Discount Taken, Amount Retained, and Check Amount. If you change these values on the Check Details subtask, the main screen total reflects your changes.

Approved

Use this column to approve the checks listed in the table. You must make changes to the Check Amount on the Check Details subtask. You can change the Approved column to Y (Yes) first, and update the Check Amount field on the Check Detail subtask afterward. Costpoint allows changes to these fields by the user who approved the check.

Pay Vendor

This field displays the pay vendor number.

Address Code

This field displays the address code.

Payment Method

This non-editable field displays the vendor payment method.

Pay Currency

This field displays the code for the pay currency assigned to this voucher.

Check Amount

This field displays the check amount.

Discount To Take

This field displays the amount of the discount to be taken.

Sep Chk

This field indicates whether or not separate checks will print for each different voucher.

Pay Vendor Name

This field displays the pay vendor name.

Pay Vendor Location

This field displays the pay vendor location.

Invoice Amount

This field displays the invoice amount.

Amount Retained

This field displays the amount retained for this voucher line.

Func Currency Amount to Pay

This field displays the amount to be paid, expressed in your functional currency.

Func Currency Discount to Take

This field displays the amount of the discount to be taken, expressed in your functional currency.

Joint Payee

This field displays the name of the joint payee, if any.

• Table Information

  Changes to this screen update the OPEN_AP table.